Assistant Implementation System (SAP) (M/W)
We are looking for a Human Resource Department an Helpdesk/HR Assistant.
The assistants are involved with nearly all programs and services that relate to the human resources division.
- Primary Task :
- SAP HR
o Ensure SAP HR data entry for European entities (input and update of all employee data, creation of position number, org unit management, personal information, HR number (ID) , creation of reports, testing, …)
o Headcount Europe Reports
- Time Management System
o Manage TMS - User support – users creation and termination – daily management and updates
- Concur: expense reports system
o Manage Concur for the European entities- User support – daily management and updates – check and validation of expenses in the system – Implementation and testing of the Concur System
- Secondary Task – key accountability :
o Nopa : follow-up of the whole process from NOPA creation to signatures and approvals
o Management of company cars and fuel cards: fines, accidents, follow-up, new contracts, end of contracts, changes, contact with the vendor. Monthly check of fuel cards use.
o Temp agencies: update of the temp files regarding hours, invoices and contact with suppliers
o Successfactors: technical support for European entities (BPA, IPO, MyLearning…) testing, support, reporting & statistics
o Management of events: St Nicolas for team members and family , St Eloi, Jubilee Party, Family Day, in charge of other specific events.
- Third Task – key accountability
o P4 Connect (internal website): maintenance of HR data for Belgium and of the system for European entities.
o Awards: identify anniversary of employee entry date, preparation, follow-up of good reception of gifts, evaluation of budget, follow up of invoices for European entities.
o Sodexo: maintenance of data in the system
o Vendor employees: updates
o Code of conduct: technical support
o Employee Survey: technical support (changes, codes, statistics, tests, check)
o Org chart: monthly update of org chart for European entities
o Administrative tasks: back up reception, booking of hotels, cars, restaurant, orders of office supplies, training support
o Daily support to expatriates (work permit, resident permit, expense reports, follow up of expenses, etc..)
o Flu vaccine: coordination and contact with CESI .
Education: bachelor's degrees in business or human resources or technical background.
Knowledge & Experience:
o Two or more years of experience
o Good SAP knowledge
o Proficiency in MS: Word, Excel, PowerPoint and Outlook, Visio is a plus
Skills/Abilities: Typical skills and abilities may include the following:
o Good communication and organizational skills.
o Excellent interpersonal skills to deal with employees, supervisors and outside suppliers.
o Ability to multi-task and handle numerous interruptions in a busy, fast paced, high volume environment.
o High initiative, high energy, follow through on tasks.
o Math/basic statistical skills
o Well organized, excellent attention to details
Salary and Benefits
Interested ? We offer you a perm full time contract in a great company
Don't hesitate to send your application to Vanessa Bourguignon " firstname.lastname@example.org"