Human Resources Assistant (Time and Attendance)

Région
Close to Brussels Central Station and metro stop Arts-Loi
Publication
jeudi 11 mai 2017
Date limite
lundi 22 mai 2017
Réf
FY17-46
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Fixe
Temps de travail
Temps plein

Job holder administers the bi-weekly Time and Attendance (T&A) reporting program in close cooperation with the Payroll Assistant.  Duties include:

1. a) Main Timekeeper

Supervises the electronic filing system of T&A related documentation and reports, updates changes in employees’ work schedules, night shifts, VIP visit overtime, and maintains timekeepers’ list, logons, and holiday list up-to-date.  Provides guidance to section timekeepers and reviews all entered data to ensure accuracy of the data which is submitted for salary payments each pay period. Develops and offers individual and group Time and Attendance courses to customers, and provides technical support.

    b) Leave Specialist

Monitors all types of leave, verifies that it has been correctly encoded, and processes corrections as needed. As leave specialist, is the go-to person for all questions regarding presence and absence. Educates employees and supervisors on leave regulations and leave options under the Belgian social security system.

2. Assistant Payroll Coordinator 

Assists in auditing the Locally Employed staff payroll and the Belgian Social Security reporting. Computes supplemental payments for employees on long-term sick leave. Completes all HR-related social documents (e.g. mutuelle, ONEM/RVA). Acts as back-up for the Payroll coordinator during periods of absence or leave.

3. Awards Coordinator

Manages the “Awards program” for American and Local staff on a bi-annual basis in order to ensure special achievements are properly recognized. Advises on procedures, regulations, and eligibility for receiving awards. Coordinates the administrative process of submission of nominations, approval, payout and administrative follow up of the awards.  Organizes the ceremony by inviting nominees, arranging for certificates, medals, pins, etc. for the awardees.