Events Coordinator

Campus Solbosch de l'Université Libre de Bruxelles
lundi 26 juin 2017
Date limite
mercredi 26 juillet 2017
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein

Events Coordinator

Within this position, you will report to the Career Services Manager for employment and career education activities, to the International Relations Department for events, summer schools, and study-trips, and to the Corporate Alliances Manager for all partnerships services.


Key Tasks:

  • Uses the platform Solvay Talents to promote all recruitment events on Campus
  • Manage the preparation, executionand follow up of events (average 23 events per year)
  • Prepare the event action plans and promotion and ensure delivery deadlines
  • Organizing pre-event briefing & post-event debriefing sessions
  • Manage vendors and suppliers
  • Work closely with the various internal providers
  • Coordinating booth layout, signage, shipping, additional support, etc.
  • Track the event budget
  • Pro-actively suggests marketing tactics in support of events
  • Coordinates the Campus Recruitment student Team.
  • Provides administrative support to the international relations office, execution and follow up of events, study trips, and summer schools (average 4 events, and 5-8 study trips or summers schools per year)
  • Manage the preparation, execution and follow up of the events for the Corporate Alliances office (average 12 events per year)
  • Provide support to the Corporate Alliances office for the execution of marketing services to the corporate partners.



  • 2-3 years of relevant experience working with events: trade shows and/or seminars, conferences.

Soft Skills

  • Stress resistant and able to work against deadlines.
  • Able to swiftly "switch” between different tasks.
  • Pragmatic and well organized with an eye for detail.
  • Able to function in a team as well as prioritize/execute tasks independently.
  • Solution oriented
  • Effective communication
  • Diplomacy
  • Capable to use confidential information

Technical skills

  • Knowledge of the major MS Office applications (Word/ Excel/ Outlook/ PowerPoint).
  • Knowledge of Social Media (Facebook, LinkedIn, Tweeter, etc.)
  • Experience with creative design software and/or HTML is a plus
  • University degree is a plus


  • Positive attitude dealing with negative feedbacks
  • Flexibility
  • Transparent attitude towards the rest of the team
  • Available some evenings, when an event is organised


  • Fluent in English and good knowledge of French.
  • Other languages like Dutch, Spanish are an asset.

To apply for this opportunity, please send your resume and a cover letter to .

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