Part Time Administrative Assistant

mercredi 26 juillet 2017
Date limite
samedi 26 août 2017
Pauline Cariou
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein

General administrative support in an effective and efficient manner to the team and to the Managing Director of the company. Our client is dynamic small company active in the energy sector.

Client Details

Our client located in Brussels and easily reachable by public transport is looking for a Part Time Administrative Assistant. It is to work on a half-time basis (20 hours per week).


  • Ensure the timely and sufficient office supply
  • Maintain (and improve) a central filing system
  • Take care of emails
  • Open, sort and distribute incoming mail/Express deliveries
  • Sign for and distribute registered/express mails or delivered packages
  • Organise express deliveries, registered outgoing letters etc
  • Arrange for the repair and maintenance of office equipment
  • Interface with Office Landlord regarding the offices, parking and badges/keys
  • Interface with companies regarding the company cars (leasing, insurance, maintenance)
  • Interface with Mensura (point of contact, annual report prevention, vaccines…)
  • Follow-up of some stakeholders credit ratings
  • Schedule and organise meetings/conference calls
  • Make travel arrangements for the team and directors/visitors
  • Maintain and assist with the preparation of policies and procedures
  • Type correspondence, reports and other documents
  • Greet and assist visitors
  • Profile

    • Languages : Fluent French, English and Dutch

    • Computer literate including the ability to operate spreadsheet and word processing programs (Microsoft office)

    • Ability to maintain a high level of accuracy and confidentiality concerning files

    • Excellent interpersonal skills/Team spirit

    • Be respectful, honest and trustworthy

    • Demonstrate sound work ethics

    Job Offer

    - Nice atmosphere

    - Possibility to grow

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