Management Assistant (m/f)

vendredi 28 juillet 2017
Date limite
lundi 28 août 2017
Unique Brussel Max Office
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein

The Firm has gained a national and international reputation for vigorous representation of clients before governmental agencies, successful advocacy in litigation and arbitration, and creative and practical advice in guiding business transactions.

Job Description
We are looking for a Management Assistant. Your role will be to provide adminstrive support to lawyers :

  • Managing agendas;
  • Taking telephone messages and reporting to fee-earner, monitoring calls when appropriate;
  • Dealing with incoming email, faxes and post;
  • Time Recording in Elite : Inputting timesheets for fee-earner(s) when applicable;
  • Maintaining filing system for fee-earner(s), creating new files and archiving old files;
  • Organising travel at the request of the fee-earner(s);
  • Organising seminars and presentations if applicable;
  • Keeping contact lists up to date;
  • Liaising with marketing department for appropriate up to date material;
  • Arranging meetings, both internal and external and managing and coordinating appointment diaries and ensuring partner is well prepared for meetings;
  • Welcoming and looking after visitors;
  • Providing updates on the progressing of a variety of matters;
  • Carrying out background research and presenting findings into subjects the fee earner s dealing with;
  • To assist with other secretaries within the departments when there is spare capacity;
  • To assist other department fee-earners(s) when other secretaries are on holiday or away from the office;
  • Any other tasks requested by fee-earner(s).

Job Requirements

  • A professional attitude and able to liaise with people at all levels;
  • Ability to work autonomously and manage projects is essential;
  • Possesses excellent secretarial skills;
  • Accuracy and use of initiative essential;
  • Excellent organisation skills;
  • Cheerful, cooperative personality;
  • Good attendance record and punctuality;
  • Flexibility about working late occasionally if required;
  • Demonstrates effective use of computer and computer programs;
  • Relevant work experience in a legal, or professional services firm a plus;
  • Good Team Player;
  • Excellent spoken and written knowledge of English.French knowledge is a plus;
  • Good knowledge of MS Office (Word, Excel, Powerpoint).

Salary and Benefits
We offer an attractive salary.