Administrative Assistant

Recruteur
Amrop Partnership SCRL
Région
Bruxelles (BE)
Publication
mardi 22 août 2017
Date limite
vendredi 22 septembre 2017
Type de contrat
Fixe
Temps de travail
Temps plein

The Amrop Partnership is a global network of leading executive search companies, operating across 77 offices in 50 countries. Since 1977, the organization has successfully provided high quality consulting services to clients around the world, helping them identify and recruit talented leaders to fill senior executive positions.

The Amrop Partnership is currently recruiting an experienced full-time Administrative Assistant. The role will support the administration of the group at the company’s headquarters in Brussels, as well as the planning and coordination of Amrop’s conferences and meetings.

The Position

The Administrative Assistant will be part of a small team of international colleagues, reporting directly to the Chief Operating Officer. She/he will be responsible for providing overall organizational support to satisfy the administrative needs of the organization:

  • Coordinating and managing global and regional meetings in an autonomous and efficient fashion: event planning, budget control, logistics, invitations, registrations as well as on-site when attendance is required
  • Managing staff agendas, planning conference calls and live meetings and related travel arrangements
  • Coordinating the purchase of office supplies and maintaining relationships with vendors and service providers
  • Handling incoming calls from our offices worldwide
  • Creating online surveys for internal purposes and external research
  • Managing marketing print orders
  • Supporting brand conformity audits

Qualifications & Requirements

When sending their applications, candidates must demonstrate:

  • Proven successful experience in planning and managing meetings as well as in office administration
  • Proactivity, reliability and the ability to perform various administrative tasks across multiple projects & priorities, in a independent manner and within set deadlines
  • Strong organizational skills and attention to detail, as well as the ability to establish priorities and manage workloads
  • Excellent interpersonal and communication skills to interact with relevant stakeholders at senior and international level
  • A high degree of flexibility and hands-on approach as well as the ability to work in a small team, within a multicultural business environment
  • Professional, sophisticated fluency of spoken and written English and French or Dutch, which is the working language of the company
  • Technology-literate, with excellent command of Microsoft Office (Word, Excel, PowerPoint) and other software applications
  • Flexible and interested in learning in order to adjust to changing requirements as the organization grows

What we offer

  • A full-time position (38 hours / week)
  • A small international team of highly motivated professionals
  • A truly multicultural and global working environment
  • An opportunity to travel abroad
  • Attractive salary, standard Belgian contract, lunch vouchers, Group insurance, medical insurance

Application process

Interested and qualified candidates are invited to send their application (CVs, motivation cover letter, references and the remuneration expectations) to Marta Rembowska (marta.rembowska@amrop.com). The closing date for application is 15 September 2017 COB. Only shortlisted candidates meeting the position’s requirements and qualifications will be contacted and invited to an interview. Interviews will take place between 4 and 10 October 2017.