EXECUTIVE ASSISTANT

1 jour restant

Région
Mont-Saint-Guibert
Salaire
Open-ended contract!
Publication
vendredi 22 septembre 2017
Date limite
dimanche 22 octobre 2017
Réf
LOU091410867431
Niveau d'expérience
5 à 10 ans d'expérience
Type de contrat
Fixe
Temps de travail
Temps plein
Description de l’entreprise

For an international company in the area of Louvain-la-Neuve, we are urgently looking for an EXECUTIE ASSISTANT

Description de la fonction

You will be responsible for the following activities:

 

Secretarial services

  •  Act as an information and processing center, and strengthen management efficiency
  • Anticipate needs and requirements of MD 
  • Prioritize activities; initiate advance planning and organization for meetings, special functions, reports and projects 
  • Communicate with and act as liaison between executive management & senior managers at local and global locations 
  • Follow up and ensure requirements and deadlines are met 
  • Organize domestic and international travel for executive management & executive visitors from other locations 
  • Prepare letters of invitation and international business visas as required by country of travel. 
  • Plan, arrange and coordinate on-site and off-site business meetings and functions for special occasions

Administrative Support  : together with Sales and Finance 

  • Compile and edit daily, weekly and monthly reports 
  • Coordinate and compile presentation updates as needed 
  • Prepare and edit BSC, target reports, profitability reports 
  • Prepare, edit and proofread correspondence, reports, and presentations; organizational charts 
  • Maintain filing of commercial contracts 
  • Perform special projects and special requests as needed

Key user BW (business warehouse)

 

Data coordinator (maintenance of SAP pricing and discount) – together with pricing analyst

  • Customer Master Data
  • Request customer creation using the appropriate form 
  • Request customer data maintenance using the appropriate form 
  • Block customer in SAP (sales view: order entry/delivery) & inform internally
  • List Prices
  • Create and maintain List Prices based on Managing Director, European Operations instructions 
  • Request List prices upload list price in SAP to IS 
  • Assign Customer to a price list 
  • Maintain the Russian Distributor price list
  • Discounts
  • Issue and maintain Discount Schedules for Distributors 
  • Communicate pricing conditions internally 
  • Upload discounts in SAP (regular, customer’s specific, and promo)
Exigence pour la fonction
  • Bachelor’s degree preferred
  • 5 years of executive administrative assistant experience required
  • International business experience a plus
  • Advanced proficiency Microsoft Office Suite:  Word, Excel, PowerPoint, Outlook, MS Project, Visio, and SharePoint; including business reporting modules
  • Travel and enterprise resource system software experience required (Concur and SAP preferred)
  • Excellent oral and written communication skills, including preparing presentations
  • Ability to plan and organize activities, processes and workload
  • Detail-oriented and accuracy in task management and document production is essential
  • Excellent interpersonal skills required; ability to interact with all levels of the organization
  • Must be able to effectively multi-task and prioritize high level workload
  • Professional demeanor and appearance required
  • Able to complete responsibilities in a timely, professional and quality manne
  • Collaborative and effective team player and able to work with teams who are globally dispersed
  • Demonstrate ability and willingness to learn; seek out development activities
  • Take initiative, seek and act on opportunities to improve organization performance
Conditions de travail

Open-ended contract!