German and English-speaking management assistant in the European quarters

Recruteur
Région
BRUXELLES
Publication
vendredi 6 octobre 2017
Date limite
lundi 6 novembre 2017
Réf
BDFFEUNQ-BE
Contact
Unique Brussel Arts Office
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temporaire
Temps de travail
Temps plein

our client represents the interests of a company towards European institutions

If you're interested do not hesitate to send your résumé on this website

Job Description
For our client who represent the interests of a multinational technology company towards European institutions, we are looking for a German and English speaking management assistant to start ASAP in their offices in Brussels.

  • In your function you will assume autonomous responsibility for supporting the office management and easing their workload by handling the associated tasks and projects on your own initiative.
  • You will undertake all administrative duties for office management, e.g. coordination of dates and organization, monitoring of deadline and response time compliance for inquiries of different kinds, plus the preparation of appointments, meetings and workshops.
  • Your area of responsibility will also include the organization of domestic and international business travel (flight bookings, hotel reservations, hire cars, visas etc.), and the associated accounting.
  • You will direct correspondence, including within an international context, as well as conducting telephone calls and conversations in German and English.
  • You will ensure data in individual databases and lists is kept up to date.
    You will support the Senior Operating Officer on operational matters (Business Administration, Personnel and Resources, Facilities).
  • You will lead/coordinate a smoothly functioning team of 3 to 4 interns.
  • You will work closely with the Team Assistant and deputize during their absence.
  • You will be supporting the office management, you will assist other members of the leadership team within the office in organizational and administrative matters.
  • You will support the office management and the team in preparing Powerpoint presentations, including management presentations in German and English.
  • You will assume responsibility for the planning and organization of internal, external and international meetings.-+



Job Requirements

  • A high degree of dependability, self-reliance, reliability, loyalty and teamworking skills.
  • A number of years' experience in the (management) secretariat or assistance environment.
  • Confidence in the use of MS Office (in particular Outlook, Word, Excel, PowerPoint).
  • Business-fluent German and English both written and verbal, knowledge of French and Flemish an advantage.
  • Integrity, trustworthiness, flexibility, communication skills, personal initiative, planning and organizational skills, plus social competence in dealings with international and diverse teams.


  • Salary and Benefits
    we offer you an interim contract that is very likely to become a permanent contract, an interesting salary with other advantages.