Executive and Business Support Assistant (H/F)

Recruteur
Région
Zaventem
Publication
mercredi 14 février 2018
Date limite
samedi 31 mars 2018
Type de contrat
CDI
Temps de travail
Temps plein
  1. IQVIA
Provide advanced executive and business support to a senior country general manager of IQVIA.

    PURPOSE / RESPONSABILITIES
 

Executive Assistance

  • Professionally represent the management
  • Schedule and coordinate meetings as well as conference calls, with sensitivity and awareness of the urgency of such scheduling for the General Manager
  • Schedule and coordinate logistics for on and off-site meetings and events
  • Work with employees, customers and business associates at all levels
  • Pre-screen emails, route or draft responses when appropriate
  • Maintain standards of strict confidentiality with respect to all matters and documents
  • Handle internal and external executive calendar and executive’s time management
  • Responsibilities will require interaction at all levels and exposure to highly confidential information requiring considerable use of tact, diplomacy and discretion.

Business Support

  • Undertake high level business support and planning to the General Manager and his BeLux leadership team 
  • Set priorities and procedures
  • Be the central point of connection within the whole organization for leadership initiatives follow up
  • Organize and prepare numerous meetings at a senior level; such as leadership meetings, country review preparations, town halls, etc
  • Duties and responsibilities will be broad in scope and require considerable judgment and initiative in resolving unique problems and making recommendations.
  • When manager is unavailable, use initiative to review and prioritize activities, taking action or escalating critical matters as appropriate.
    MINIMUM REQUIRED EDUCATION AND EXPERIENCE
 

  • University degree or equivalence in experience
  • Minimum of 8 years’ experience or proven achievements in a similar function/ position
  • Languages: EN – NL – FR
 

    REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
 

•    Excellent analytical and organizational skills

  • Solid computer skills: Microsoft Office applications, internet, SharePoint, etc.
  • Excellent communication skills: written and verbal
  • Ability to provide recommendations and guide senior management executive
•    Ability to deal with routine matters and to perform multiple tasks

•    Ability to work within well-defined guidelines and procedures

•    Ability to prioritize own workload to meet deadlines

•    Ability to work independently as well as in team and to manage time efficiently

•    Ability to establish and maintain effective working relationships with co-workers, managers and clients

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