Administratief bediende met organisatietalent (EN+NL)

mardi 5 juin 2018
Date limite
jeudi 5 juillet 2018
Jennifer Witvrouw
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein
eXPErt services for eXPErt professionals.
That's XPE. For one of our clients we are looking for: Administratief bediende met organisatietalent (EN+NL) Organisation description:


Our client is the leading French-speaking business school in Belgium. Located in Brussels, the heart of Europe, the school is part of the Université Libre de Bruxelles. Bringing together over 2700 students, they offer a wide array of programmes, ranging from undergraduate to executive education programmes in French, English and Dutch.

In order to fulfill its mission, the department is currently looking for a full-time Programme Coordinator (Dutch and English) for its EXECUTIVE programmes.

Under the supervision of the CSP Programme & Account Manager, he/she will be responsible for the successful implementation of several aspects of the programme including: candidates, faculty and students affairs, administration management, course organisation and events organization.

About Executive Education and Company Specific Programs

Company-Specific Programs are customized training programs, designed to meet the specific needs of companies, in line with their strategic orientation, expansion plans and cultural context. CSPs are considered as the most significant growth opportunity for our client's Executive Education.

The programs have been developed in many areas of management with different levels of customisation: Mini-MBA's, Leadership, Finance, Pricing, Digital Marketing, Strategy, HR and many more.

Reference customers include local and international companies such as Total, bpost, Bouygues, Besix, AG Insurance, VOKA, Proximus, Fiat, ING, Belfius, etc.

Purpose of the role

•Providing administrative, operational and general support to candidates, students and alumni and Faculty

•Animating alumni and participants network

•Organising programme events

•Coordinating social networks activities

Job description:

Key areas of responsibility

Specific tasks


•Training organisation, including preparation of course material, set-up of the digital learning platform, logistics (schedule, rooms, catering), evaluation, training quality monitoring and assessment

•Providing daily support to clients, faculty and the CSP Manager

•Processing and follow-up on invoices

•Managing contact with third-party suppliers (hotels, conference centers, caterers, etc.)


•Follow-up on administrative requests from clients, faculty, participants and alumni

•Supporting the CSP Programme & Account Manager on the invoicing process and financial follow-up

•Data collection for programme certifications, subsidies, and rankings


•Developing programme-related social events

•Organizing promotional and client events


Skills specifications

•Fluency in spoken and written Dutch and English (French is a plus)

•Customer-oriented mindset

•Outstanding interpersonal skills

•Rigorous organizational competences

•Capacity to interact with demanding stakeholders and to build strong relations within a multicultural environment

•Ability to take initiative, prioritize and work under set deadlines

•Ability to work independently and in a team

•Relevant IT and social media management skills (Word, PowerPoint, Excel/ Facebook, LinkedIn, Twitter)

Profile and Experience

•Min. 3-year experience in a client-support job

•Experience in multi-tasking, operational positions

•Flexibility to work in the evening and weekends

•Availability to coordinate several days residential seminars outside Brussels

•Knowledge of executive education sector is a plus

•Experience in a demanding business environment is an asset

•Driver Licence owner

•Owning a car is a plus


We offer

•A full-time job to be fulfilled in collaboration with a dynamic, international team

•A non-routine position in constant interaction with multi-cultural stakeholders

Are you interested by this opportunity? Contact me for further information or send your resume!

Jennifer Witvrouw

Career Coach

0486/09.00.05 (office hours)

XPE Personnel Services NV/SA: Flanders: VG15/BU, Brussels: B-AA5.031, Wallonia: W.RS.002/W.INT.002
XPE Group NV/SA : Flanders: VG1834/B, Brussels: B-AA11.007, Wallonia: W.RS.713