Executive Assistant GB/NL/FR or GER

vendredi 26 octobre 2018
Date limite
lundi 26 novembre 2018
Unique Brussel Max Office
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein

International company located in 1170 Brussels.

Job Description

You will report into the CEO.

You will be responsible for:

- Analyzing and handling independently all common internal and external correspondence

- Searching for and selecting all necessary information for CEO from direct reports, internal files and external publications.

- Providing a good co-ordination of information and activities relating to other management members within the company, ensuring the respect of procedures and rules.

- Preparing statistics/files/presentations and meetings of various nature for internal and external audiences.

- Supporting the CEO:

• Ensuring an efficient and effective internal and external communication

• Treating of highly confidential matters and files

• Acting as a buffer to the CEO in screening of calls, letters, e-mail and visitors

• Answering questions and providing information to save superior's time

• Managing diary and proposing and setting of appointments/business trips

• Organising travel, accommodation, travel expenses

• Preparation of visits, meetings and presentations

- Providing secretarial support to the company's Executives and Non-Executive Directors

- Supporting the VP General Counsel

- Taking the minutes of management and other regular meetings

- Keeping an adequate general administration for the CEO/company

- Leading and/or participating in separate stand-alone and often non-secretarial events and projects

Job Requirements

Your profile:

• Profile of many years of experience at top management level, professional know-how and discretion.

• Communicative, highly flexible, discrete person with integrity and tact, maintaining good people relations internally as well as externally.

• Able to organise, co-ordinate and work in an effective, efficient, cost efficient and independent manner.

• Excellent understanding of the work habits of the CEO.

• Open to a multinational and multicultural environment.

• Ability to constantly work under high time pressure and stress.

• Pro-active and willing to take initiatives in matters not directly related to the daily job

• Education level: certified executive assistant in a recognised school.

• Experience in a similar job.

• IT literate: excellent working knowledge of Excel, Word, PowerPoint, Outlook, SAP programs

• Works in 3 languages fluently (Dutch-English-German and/or French)

Salary and Benefits

A temporary assignment that could lead to a permanent contract.

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