ok P FT Management Assistant (h/f) FR_ANG

Recruteur
UNIQUE
Région
AUDERGHEM
Publication
vendredi 9 novembre 2018
Date limite
dimanche 9 décembre 2018
Réf
126D72UNQ-BE
Contact
Unique Brussel Arts Office
Niveau d'expérience
5 à 10 ans d'expérience
Type de contrat
CDD
Temps de travail
Mi-temps

Lobbying Company



Job Description

Responsibilities
  • Cllerical assistance
  • Assist 3 Managers in their daily work
  • Organising travel arrangements and monthly expenses
  • Back up for the Office Manager
  • Organise telephone conferences as required
  • Help with mailings and mailing lists
  • Take charge of meeting room reservations
  • Handle meeting logistics and order lunches for in house meetings, including taxis after meeting
  • Organise conference rooms for in house meetings
  • Arrange couriers
  • Handle incoming and outgoing post + distribution to staff

Keeping data base up-to-date Computer help and support

Reception

  • Greet visitors and inform host that guests have arrived
  • Greet suppliers and sign the necessary forms
  • Answer phone calls and redirect to staff

Office/kitchen supplies

  • Maintain stock levels of office stationery
  • Maintain kitchen supplies for staff and meetings



Job Requirements

Qualifications

  • Minimum 3 or 4 years study after secondary school (Bachelor)

Knowledge and attributes

  • Professional attitude & mindset
  • Aptitude for learning , Personal initiative
  • Ability to multi task & prioritise
  • Good language skills (English - working language – andFrench) & communication skills
  • Experience in an international environment would be an asset
  • Good organisational ability ;Good record keeping Good team player and interpersonal skills.
  • Ability to approach others for assistance, and to check when in doubt
  • Good working knowledge of MS Office software – (Word, Excel, PowerPoint) and Internet



Salary and Benefits

We offer an first interesting International experience Company - Salary 2000- 2500€ + extra advantage ,