Executive Personal Assistant

mardi 22 janvier 2019
Date limite
vendredi 22 février 2019
Lisa Croisier
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein

You will work closely with a experimented recruitment consultant helping him in his daily work.

Client Details

My client is a world leader in Executive Search, Board Consulting and Leadership Strategy Services.


Working both at national and at international level, the successful candidate will provide day-to-day support to the activities of an Executive Search Consultant.

This person will have the following responsibilities:

  • Manage the consultant's agenda: this will include organizing client meetings, candidate interviews (both in Belgium and abroad), conference calls, videoconferences and internal meetings;

  • Contribute to, prepare, review and distribute important confidential business documents such as client proposals, progress reports, role specifications, candidate reports, confirmation letters, etc;

  • Follow up and carefully keep track of all on-going assignments of the consultant, anticipating needs and actions when possible;

  • Coordinate and organize all practical details related to client, consultant and candidate arrangements such as interviews, travelling (domestic and international), lodging, meetings, etc.;

  • Prepare the monthly expense reports and follow-up with project invoices;

  • Coding CVs and update the database on a daily basis;

  • Assist in the organisation of events or mailings; and,

  • Assist with other duties such as file maintenance, photocopying, scanning, and mailings.


  • A first experience as Executive PA supporting (a) senior executive(s) in a complex and international environment, ideally in a service firm;
  • Excellent word processing (Microsoft Word®) and proof reading skills;
  • Excellent Excel and PowerPoint skills;
  • Dutch native and fluent in English and French;
  • Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel. Proactive thinking is very welcomed;
  • Superior sense of organisation, accuracy and rigour - a demonstrated ability to set priorities;
  • Strong sense of responsibility;
  • Strong communication skills and a talent for interacting with stakeholders of all levels;
  • A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with diplomacy, professionalism, tact and persistency;
  • High level of collaboration and support across the team members; and,
  • A pleasant, well rounded and mature personality with a good level of stress-resistance and a demonstrated client-orientation.


  • Eye for detail
  • Organised
  • Pro-active
  • Good writing skills
  • Language skills (English, French, Dutch)
  • Positive minded
  • Open communicator
  • Collaborative
  • Trustworthy / discreet
  • Stress resistant
  • Fast learner
  • Willing to join for the long term
  • Good with word, excel, ppt, dictation (IT literate in general)
  • Open-minded

Job Offer

In addition to offering the opportunity to work in a stable and pleasant environment where open-mindedness and good atmosphere prevail, my client offers an attractive compensation package to qualified candidates.