Project Assistant (H/F)
Under the supervision of a project manager, the Project Assistant will provide operational, financial and administrative support to the project team. The project team is based at the customer’s premises. Project missions can cover 3 months till 3 years, from small to larger projects.
Organize and maintain accurate filing systems for all Project activities, manage all project correspondence, drawings, reports, and other Project documentation as requested.
Assist to coordination meetings and technical meetings, write down and distribute meeting reports (FR or NL or EN when it is needed)
Assist in the logistic arrangements necessary for project staff travel on field missions
Provide the necessary administrative and logistics support to meetings
Focal point for all project related questions between customer, project team, suppliers, contractors and organizations.
Prepare financial reporting (cost reviews), maintain budget follow-up, prepare order requests and treatment of invoices.
Assist the Project Manager in the set-up and follow-up of the planning in MS Project
Setup and maintain a Project Quality Plan (procedures and templates)
Assist in Site & Safety Coordination activities, monitoring time schedules
Possibility to evolve towards a more technical position and to get more responsibilities in the project.
Ability to participate effectively in team-based information sharing environment
Ability to plan, prioritize and deliver tasks on time
High client service orientation and initiative to solve problem, excellent analytical and communication skills
Consistently approaches work with energy and positive, constructive attitude
Ability to work with minimum supervision
Affinity with technical issues
Education: Graduate in administration, translation or technical studies
Skills: strong knowledge of MS Office Word/Excel/PowerPoint. Knowledge of SAP, MS Project & Autocad is an asset.
Languages: French/Dutch/English very good, knowledge of other languages is an asset.
Experience: 0 – 5 years
driving license B
We offer you a challenging job in a dynamic and international environment with long term professional growth potential. Quality and professionalism are our hallmark.
As a member of our team, we offer you a full-time employment with company car, group insurance, laptop, meal vouchers, mobile phone as well as other fringe benefits.