Robert Half

Receptionist & Management Assistant - Brussels

Robert Half
vendredi 15 mars 2019
Date limite
lundi 15 avril 2019
Robert Half Belgium
Niveau d'expérience
0 à 2 ans d'expérience
Type de contrat
Temps de travail
Temps plein

OfficeTeam is currently looking for a Receptionist & Management Assistant (M/F).

Our client is situated in Avenue Louise area and is easily accessible with public transportation.

The company is an international investment company.

As Receptionist & Management Assistant (M/F), you will be responsible for the following tasks:

  • Receptionist tasks:
    • Provide general support to visitors;
    • Welcome guests, clients & suppliers ;
    • Prepare and clean meeting rooms;
    • Prepare coffee for guests & clients;
    • Reception all incoming and outgoing mail/packages;
    • Daily pick up of mail and/or packages at the reception;
    • Reception all incoming calls and dispatch to the assistants;
    • Update visitors' list;
    • Manage the meeting rooms' calendars;
  • Office management tasks:
    • Prepare the kitchen and copy machines;
    • First contact with all our suppliers & follow up with suppliers;
    • Order lunch for meetings;
    • Search for new caterers;
    • Order kitchen and office supply;
    • Check orders (delivery note) and dispatch them to the right places;
    • Invoicing;
    • Check the invoices and obtain approval from the Office Manager;
  • Administrative tasks:
    • Providing high-level administrative support to one/two investment team members (30% of the time): - Providing full administrative support; - Complex agenda management; - Arranging travels from A to Z (flights and hotel bookings, etc.); - Organizing meetings and conference calls; - Handling expense notes; - Handling phone calls, emails and correspondence; - Preparing and adapting documents in Word, Excel and PowerPoint; - Preparing documents, reports and presentations; - Support in business development approach; - Business cards: scan and check;
    • Ad hoc printing & binding of presentations;
    • Assist with events (offsite, LPs dinner, Christmas gift).

The requested qualifications for this Receptionist & Management Assistant (M/F) position include:

  • You ideally hold a Bachelor in Office Management/Secretariat/Languages;
  • You are perfectly fluent in English and French/Dutch (with excellent writing skills in both languages);
  • You have at least 2 years of experience acquired in a similar role and in the corporate sector (law firms, high finance, management consulting, etc.);
  • You have hands on experience with office machines (e.g. fax machines and printers);
  • You are proficient in MS Office (MS Excel and MS Outlook, in particular);
  • You have strong organizational and planning skills (numerous deadlines to meet in a fast-paced; environment), are stress resistant and very discrete, as you will have access to very confidential and sensitive data;
  • You are thorough, anticipate issues, solution oriented, understand the consequences of your actions and think things through;
  • You have an excellent corporate presentation, are genuinely service minded, with a very good team spirit and sense of cooperation (there are 5 other Assistants in the office);
  • You have excellent written and verbal communication skills;
  • You have a creative mind with an ability to suggest improvements and you take ownership.

Our client offers:

  • A full-time interim contract with option of a fixed-term contract;
  • An attractive package including extra-legal benefits in an international and corporate company.

Interested in this challenging position of Receptionist & Management Assistant (M/F)? Apply today!

By applying to this position, you acknowledge that you have read and accept the following terms:

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