Clinical Administrative Assistant (m/f)

Medical Select is looking for someone who is willing to play a keep administrative role in clinical trials. A company specialized in eye medicine devices.

Clinical trial support tasks:

  • Check the Trial Master File for all trials and create the printed binder with essential trial documents
  • Update the list (in excel) based on tasks coming in from different trials
  • Ensure clinical data is correctly stored in the company’s data warehouse (Drooms)
  • Check if all specular microscopy pictures are stored by the site and assessed by the central reader. Forward information from central reader back to the site
  • Check if all UBM images are correctly stored and assessed by the central reader. Forward information from central reader back to the site
  • Support clinical team with different tasks like scanning, storing of training documents, final contracts, logs, etc.
  • Store final documents from another system to our internal server. This is mandatory and a little time consuming but not complicated.

Clinical admin support tasks:

  • Support in drafting contracts. Use standard template, enter contact name, address, and other co-ordinates.
  • Create Purchase Orders for Clinical activities for approval in the ERP (SAGE) system;
  • Carefully check supplier’s invoices vs contract commitments to ensure correct services are received and billed;
  • Perform an overall housekeeping and inventory to ensure all necessary trial documents are properly stored
  • Assist in making travel arrangements;
  • Assist in managing device inventory is available for all trials;
  • Ensure trial and patient insurance is properly in place.


  • Temp contracts leading to a permanent contract.
  • Lunch vouchers 8 euros. 

Requirements Preferred background:

previous experience acting in a clinical department support role, preferably in an organisation which had international activities

Required competencies:

  • Languages: French and English.
  • A third level science-related qualification
  • Software knowledge:Word, Excel (simple pivot tables) and Powerpoint.
  • Familiarity with an ERP system (SAGE x3.1 is a plus) or willingness to learn a new one
  • Knowledge of clinical trial software is a plus

Required soft skills:

  • Team spirited
  • Flexible to support different tasks in the clinical dept.
  • Ability to integrate into the team of an early-stage, multicultural company with growing
  • International operations.

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