Robert Half

Management Assistant - Brussels

Robert Half
mardi 16 avril 2019
Date limite
jeudi 16 mai 2019
Robert Half Belgium
Niveau d'expérience
5 à 10 ans d'expérience
Type de contrat
Temps de travail
Temps plein

OfficeTeam is currently looking for a Management Assistant (M/F).

OfficeTeam is currently looking for a Management Assistant (M/F).

Our client is situated in the South of Brussels and is easily accessible with public transportation. The company is an international consultancy company.

As Management Assistant (M/F), you will be responsible for the following tasks:

  • Manage and maintain multiple Partners/Principals calendars, ensure the coordination of travel needs (car, flight, hotel, etc.);
  • Develop good professional working relationships with external (potential) clients, consulting and support staff members in Belgium and within the company at large to ensure the ongoing flow of information and the facilitation of scheduling tasks;
  • Organize and maintain filing system (electronic) for the Partners/Principals, prepare bi-weekly timesheet and monthly expense reports;
  • Answer incoming calls in a polite and professional way including client calls, lead calls and a wide variety of general administrative calls and redirect them / the message to the appropriate person if applicable;
  • Support the preparation of client proposals, letters, meeting minutes (as required), correspondence. Provide production support including proofreading, editing, copying, printing and document binding;
  • Receive, screen, sort and prioritize all own incoming mail and email (and sometimes also do so with the Partner/Principal' mails, upon their request); respond to inquiries as needed. Liaise with the Partner/Principal as deemed necessary;
  • Provide general administrative support for any Competence Centre, client teams and/or committees as needed;
  • Provide assistance with tasks to optimize time spent on (potential) chargeable client work;
  • Provide back-up administrative support to other Management Assistants or the reception if required (due to vacation/illness);
  • Together with the receptionist, prepare and organize logistics for in-house meetings in a timely manner (meeting room booking, order catering if applicable, ensure room cleanliness);
  • Perform general office duties/assistance as needed and cover for reception duties once a week (half a day);
  • Maintain highest level of internal and external confidentiality and discretion.

The requested qualifications for this Management Assistant (M/F) position include:

  • Minimal holder of a relevant secretarial (bachelor) degree or through experience;
  • 10-15 years management assistant experience, preferably in a consulting/professional services firm;
  • Is highly organized with the ability to foresee alternative solutions and contingency plans when required, remains calm and efficient at all times;
  • Has proven experience in multi-tasking and is able to work fast in an ever-changing environment (depending on the kind of clients and projects);
  • High level of self-motivation, assertive and initiative, can apply good judgment and makes decisions based on common sense and the experience of working with the Partners/Principals;
  • Excellent verbal, listening and writing skills in Dutch/English/French, other languages are a plus;
  • Very good interpersonal/communication skills, strong service orientation, personal and professional maturity and flexibility to work independently and in teams;
  • Has the highest standard in terms of attention to detail and accuracy, checks the quality of own work;
  • Possesses the natural reflex to consistently check and double-check all aspects of the Partner's full and fast-paced schedule (including schedule, travel, client meeting/lunches/dinners, preparations and materials);
  • Proficient computer skills: MS Word, Excel, PowerPoint, Outlook.

Our client offers:

  • A full-time interim contract of 2-3 months;
  • An attractive package including extra-legal benefits in a very high-level international company.

Interested in this challenging position of Management Assistant (M/F)? Apply today!

By applying to this position, you acknowledge that you have read and accept the following terms: