Management Assistant (h/f)

The company is the leading professional services firm dedicated to creating, managing and advising EU and global trade associations and interest groups.

Job Description

Tasks:

To support Client teams in the day-to-day management of trade associations in the food and energy sectors:  Provide complete administrative/secretarial/organizational support o Managing incoming and outgoing communications (e-mails, paper correspondence, phone calls) o Participating in conference call and meetings and taking notes o Maintaining internal lists and databases o Updating websites o Preparing and sending out surveys, newsletters, event invitations, registration forms  Ensure financial support and administration to client operations o Calculating membership fees o Invoicing and verification of expenditures o Process payments and report on receivables o Preparing quarterly financial updates Organize, prepare and assist in meetings/events o Searching and selecting event location o Negotiating contract with hotels/event venues and other suppliers o Act as main person of contact for all logistics: deal with participants registrations, questions and follow up on registration fees payment o Dealing with logistics (such as badges and event documents, shipment of event material) and providing on-site support (registration desk, overall supervision of meeting room set-up and catering service)

Job Requirements

The ideal candidate would need to:  Have a Management Assistant background or education and have 5 years relevant professional experience working in English. Working experience with international or European associations is a plus.  Possess strong numerical and analytical skills  Have excellent organisational and communication skills  Be fluent in English and in an additional European language  Have strong computer skills (MS office, website management, social media, online survey or online event registration tools)  Proficient with most common website CMS like drupal, word press, jomla or others  Proficient with online tools for email marketing services, event registration, survey, etc  Have the ability to work within a team and autonomously  Have the ability to manage time and prioritise workload  Be flexible, stress resistant, proactive and easily fit into a multi-cultural team We offer:  An attractive base salary and remuneration package commensurate with experience  An international working environment with a leading firm  Continuous training and professional developmen

Salary and Benefits

We offer:  An attractive base salary and remuneration package commensurate with experience  An international working environment with a leading firm  Continuous training and professional development