Management Assistant (h/f)
The company is the leading professional services firm dedicated to creating, managing and advising EU and global trade associations and interest groups.
To support Client teams in the day-to-day management of trade associations in the food and energy sectors: Provide complete administrative/secretarial/organizational support o Managing incoming and outgoing communications (e-mails, paper correspondence, phone calls) o Participating in conference call and meetings and taking notes o Maintaining internal lists and databases o Updating websites o Preparing and sending out surveys, newsletters, event invitations, registration forms Ensure financial support and administration to client operations o Calculating membership fees o Invoicing and verification of expenditures o Process payments and report on receivables o Preparing quarterly financial updates Organize, prepare and assist in meetings/events o Searching and selecting event location o Negotiating contract with hotels/event venues and other suppliers o Act as main person of contact for all logistics: deal with participants registrations, questions and follow up on registration fees payment o Dealing with logistics (such as badges and event documents, shipment of event material) and providing on-site support (registration desk, overall supervision of meeting room set-up and catering service)
The ideal candidate would need to: Have a Management Assistant background or education and have 5 years relevant professional experience working in English. Working experience with international or European associations is a plus. Possess strong numerical and analytical skills Have excellent organisational and communication skills Be fluent in English and in an additional European language Have strong computer skills (MS office, website management, social media, online survey or online event registration tools) Proficient with most common website CMS like drupal, word press, jomla or others Proficient with online tools for email marketing services, event registration, survey, etc Have the ability to work within a team and autonomously Have the ability to manage time and prioritise workload Be flexible, stress resistant, proactive and easily fit into a multi-cultural team We offer: An attractive base salary and remuneration package commensurate with experience An international working environment with a leading firm Continuous training and professional developmen
Salary and Benefits
We offer: An attractive base salary and remuneration package commensurate with experience An international working environment with a leading firm Continuous training and professional development