Executive Assistant English/German/French (h/f)
The Executive Assistant provides high-end support to the Vice President Controlling, Supply Chain & IT and his team. He/She anticipates their needs and proactively brings key concerns to their attention.
o You will act as a time manager in a fast-paced, ever-changing global environment and you will think 'out of the box' to solve potential conflicts/issues
o You will ensure the Vice President is fully prepared for his meetings/appointments
o You will manage his Calendar, handle E-mail and correspondence on daily basis, plan and coordinate meetings/events incl. logistics and meeting documentation;
conference calls/videoconference; Executive Management Meetings
o You will interact with senior levels of management and assistants, both inside and outside the company
o Furthermore, you will prioritize your workload and deal with personal matters with a high-level of discretion and confidentiality
o Travel organization incl. visa requirements, expense reporting, tax information will be part of your responsabilities
o Additionally, you are responsible for day-to-day office management, administration filing, PM/C intranet and will take care of the team rooms on PM portal and/or SharePoint (structure, contents, access rights)
o You will as well support PM project coordination: CoS and CoF processes, organization of mandatory meetings, documentation and electronic archiving (Audit E, Col)
o Moreover, you will be the central contact for PM IT coordination for Waterloo
o You will be responsible for personnel matters, announcements, organization charts
o You have 5-10 years of job experience at executive level.
o You are multilingual: fluent in English, good knowledge of German, French and/or Dutch.
o Further on you have excellent communication skills (written and oral) and experience in scheduling & coordinating travel arrangements.
o You have strong skills in MS Office applications (Word, Excel, PowerPoint) and Outlook.
o Aside from your flexibility to deal with a heavy workload and to prioritize; you know how to organize and coordinate your work.
o You are able to work independently with low supervision, within a confidential, discrete and mature mindset.
o Cultural awareness is part of your personality.
o Teamwork and excellent presentation skills are self-evident in your working style.
Responsibility from day one in a challenging work environment and "on-the-job" training as part of a committed team.
Competitive compensation including attractive benefits as well as excellent career opportunities in an international company.