Receptionist - Secretary in Brussels

OfficeTeam is currently looking for a Receptionist - Secretary (M/F).

Our client is situated in the center of Brussels and is easily accessible with public transportation.

The company is active in the lobbying industry.

As Receptionist - Secretary (M/F), you will be responsible for the following tasks:

• Reception, telephone and mail:
  • greeting, welcoming, and directing visitors appropriately
  • operating the switchboard in a warm, confident and happy manner
  • dealing with queries from visitors and staff
  • sorting and distributing internal and external mail, centralising and stamping outgoing mail, follow-up of courier and taxi services
  • monitoring visitor access and maintaining security awareness
  • reception of deliveries
• Meetings & events
  • organising of webex conference and meeting room bookings
  • managing computerised booking system (outlook calendars)
  • booking catering facilities - organising lunches and liaising with caterers
  • preparing of meeting rooms: technical installations, set-up, preparing of catering trolleys, printing of meeting documents, …
  • assisting before and during events (participants lists, badges, name plates, mailings, …)
• Administration and support
  • providing general administrative and clerical support
  • controlling of inventory relevant to reception area and canteen and placing orders
  • monitoring and recording petty cash payments
  • basic bookkeeping duties (preparing invoices for booking)
• Travel (when Administration assistant is absent)
  • researching best transport and accommodation prices
  • making hotel bookings, train reservations, ordering train tickets and FIP coupons, organising their delivery

The requested qualifications for this Receptionist - Secretary (M/F) position include:

• bilingual English/French, another major European language is considered a plus
• good communication skills
• good with computer systems, Microsoft Office, internet research
• well-organised and efficient, able to multitask while remaining attentive to detail
• autonomous, problem solver, remain calm under pressure
• service minded with good team spirit
• positive attitude, friendly and polite

Our client offers:

• A full-time interim contract with option of a fixed-term contract;
• An attractive package including extra-legal benefits

Interested in this challenging position of Receptionist - Secretary (M/F)? Apply today!

By applying to this position, you acknowledge that you have read and accept the following terms:

https://www.roberthalf.be/en/legal-information/privacy-statement