Assistant Administratif (h/f)

Région
BRUXELLES
Publication
mardi 6 août 2019
Date limite
vendredi 6 septembre 2019
Réf
15FB1AUNQ-BE
Contact
Unique Brussel Arts Office
Secteur
Autre
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
CDD
Temps de travail
Temps plein

Our client is an international not-for-profit making organisation which represents large, medium and small chemical companies across Europe.



Job Description

You will:

  • Organize meetings (face-to-face and online), conference calls, and appointments for various Sector Groups;
  • Make travel arrangements for Sector Group Managers;
  • Assist with event planning and implementation;
  • Follow-up on activities and projects of Member companies; handle or initiate replies to members’ requests and queries;
  • Prepare meeting dossiers as well as meeting minutes and follow-up reports;
  • Prepare regular reports; gathering, summarizing, analyzing data and updating specific databases;
  • Prepare invoices, assist in budget preparations and financial follow-ups;
  • Archive documents and minutes according to Cefic internal procedures;
  • Maintain office filing and storage systems; monitor and maintain office supplies;
  • Read and direct incoming mail and process outgoing mail, letters and phone calls;
  • Provide backup administrative support to several Sector Groups within Petrochemicals Europe, managed by two managers;
  • Update and edit presentations, prepare graphs, help with data management;
  • Prepare activity reports on request.



Job Requirements

The successful candidate will be a highly experienced professional who demonstrates the following experience and competencies:

  • Previous working experience as a management assistant or a similar role; experience within a european association is an asset;
  • Good written and oral communication skills with the ability to understand and explain complex policy and scientific issues in a simple yet engaging way;
  • Good IT, web management and social media skills;
  • Excellent time management and organisational skills;
  • Ability to prioritise work accordingly and multi-task;
  • Good interpersonal skills and pro-activeness;
  • Excellent writing skills in English (C1 level) and French; other languages is an asset;
  • Proficiency in Microsoft Office tools (Excel, Word, PowerPoint);
  • Basic accounting skills.

Required personal qualities:

  • Attention to detail and problem solving skills;
  • Curious and a quick learner;
  • Proactive and taking initiative;
  • Result‐oriented;
  • Team player;
  • Charismatic personality with good social skills;
  • Empathy;
  • Commitment;
  • Ability to listen;
  • Flexibility;
  • Customer oriented attitude.



Salary and Benefits

Our client offers a unique, highly rewarding, international work environment for a mission of 5 months.

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