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Assistant Administratif (h/f)

Employeur
Unique Brussel Arts Office
Lieu
BRUXELLES
Date de clôture
9 oct. 2019

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Détails de l'offre

Our client is an international not-for-profit making organisation which represents large, medium and small chemical companies across Europe.



Job Description

You will:

  • Organize meetings (face-to-face and online), conference calls, and appointments for various Sector Groups;
  • Make travel arrangements for Sector Group Managers;
  • Assist with event planning and implementation;
  • Follow-up on activities and projects of Member companies; handle or initiate replies to members’ requests and queries;
  • Prepare meeting dossiers as well as meeting minutes and follow-up reports;
  • Prepare regular reports; gathering, summarizing, analyzing data and updating specific databases;
  • Prepare invoices, assist in budget preparations and financial follow-ups;
  • Archive documents and minutes according to Cefic internal procedures;
  • Maintain office filing and storage systems; monitor and maintain office supplies;
  • Read and direct incoming mail and process outgoing mail, letters and phone calls;
  • Provide backup administrative support to several Sector Groups within Petrochemicals Europe, managed by two managers;
  • Update and edit presentations, prepare graphs, help with data management;
  • Prepare activity reports on request.



Job Requirements

The successful candidate will be a highly experienced professional who demonstrates the following experience and competencies:

  • Previous working experience as a management assistant or a similar role; experience within a european association is an asset;
  • Good written and oral communication skills with the ability to understand and explain complex policy and scientific issues in a simple yet engaging way;
  • Good IT, web management and social media skills;
  • Excellent time management and organisational skills;
  • Ability to prioritise work accordingly and multi-task;
  • Good interpersonal skills and pro-activeness;
  • Excellent writing skills in English (C1 level) and French; other languages is an asset;
  • Proficiency in Microsoft Office tools (Excel, Word, PowerPoint);
  • Basic accounting skills.

Required personal qualities:

  • Attention to detail and problem solving skills;
  • Curious and a quick learner;
  • Proactive and taking initiative;
  • Result‐oriented;
  • Team player;
  • Charismatic personality with good social skills;
  • Empathy;
  • Commitment;
  • Ability to listen;
  • Flexibility;
  • Customer oriented attitude.



Salary and Benefits

Our client offers a unique, highly rewarding, international work environment for a mission of 5 months.

Entreprise

En tant que prestataire de services RH polyvalent, Unique vous aide à réaliser vos ambitions. Grâce à nos plus de 40 ans d’expérience, nous faisons partie du top dans le secteur RH belge. Par le biais de nos spécialisations Office, HR Consult, Customer Care et Technicum, plus de 200 collaborateurs dans 41 agences vous garantissent une approche personnelle sur mesure pour les entreprises et candidats exigeants. De starter à professionnel, pour des emplois temporaires ou fixes.

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