Office & Executive Assistant - Brussels

OfficeTeam is currently looking for an Office & Executive Assistant (M/F).

Our client is situated in the center of Brussels and is easily accessible with public transportation.
The company is in the intellectual property sector.

Reporting to the Office Manager and being in very close contact with the CEO, the Office and Executive Assistant will play a key role in the development of the company whilst being responsible for:

• Handling incoming calls and managing incoming mail;
• Welcoming visitors;
• Managing the company meeting rooms;
• Proof-reading or editing documents, letters and emails in English;
• Managing and organizing logistical details of sales activities, marketing events and the CEO's business trips (flights, trains booking, accommodation);
• Purchasing office supplies, food and beverage supplies and organizing catering for meetings and events;
• Dealing with suppliers for the different rented equipment, cleaning, and unforeseen maintenance;
• Updating the CEO's calendar and contacts database according to his requests.

The requested qualifications for this Office & Executive Assistant position include:

• Mother tongue level in English with a really good knowledge of French;
• Proven experience in a similar position (Receptionist, Personal Assistant);
• Good command of desktop tools, especially Outlook and Excel, and general computer literacy;
• Strong attention to detail, rigour and organisation, as well as stress resistance and adaptability;
• Problem solving skills and ability to work well as part of a team;
• Being able to manage sensitive and confidential information;
• Excellent presentation, interpersonal and people skills.

Our client offers:

• A full-time interim contract with option of a fixed-term contract;
• An attractive package including extra-legal benefits.

Interested in this challenging position of Office & Executive Assistant? Apply today!

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