Offre d'emploi : Réaction d'un mailing -- Employé Administratif (h/f)

Région
ETTERBEEK
Publication
lundi 4 novembre 2019
Date limite
mercredi 4 décembre 2019
Réf
18A4A6UNQ-BE
Contact
Unique Brussel Arts Office
Secteur
Autre
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
CDI
Temps de travail
Temps plein

  • The company is the European Association which is committed to manage and implement the SPIRE Public-Private Partnership.
  • It represents innovative process industries, 20% of the total European manufacturing sector in employment and turnover, and more than 130 industrial and research process stakeholders from over a dozen countries spread throughout Europe.
  • The company brings together cement, ceramics, chemicals, engineering, minerals and ores, non-ferrous metals, steel and water sectors, several being world-leading sectors operating from Europe.
  • The mission of the company is to ensure the development of enabling technologies and best practices along all the stages of large scale existing value chain productions that will contribute to a resource efficient process industry.



Job Description

As Executive Management Assistant, you will be in charge of the overall office management, the administration, logistics, financial issues related to all the activities of the Association, the full management of membership planning and support, and the scheduling and organization of meetings of the Executive Director and with our members and stakeholders.

  • You are expected to have a high level of autonomy at work, taking full responsibility of your tasks while having a great teamwork spirit.
  • You will communicate with senior-level internal and external contacts and will be regularly exposed to confidential data.
  • You will have a high level of tact and integrity due to the sensitive nature of information and the tasks to be performed.
  • General secretarial management (organise meetings, manage calendars, take draft notes, preparation of minutes, etc.)
  • General financial management including preparation of the annual budget forecast, control of expenses and review of the accounting reports.
  • Preparation of the financial reports for the European projects the Association participates in.
  • Manage relation with providers: setting –up all contracts and follow-up of the activities of contracts related to admin and financial tasks.
  • Coordination with accounting and HR service providers



Job Requirements

QUALIFICATIONS AND EXPERIENCE

  • Bachelor degree on administration or business management; or professional secretarial studies.
  • Minimum 5 years of experience in administration or other field related to this position with excellent performance
  • A master on international relations or related would be considered as an advantage.

TECHNICAL SKILLS AND LANGUAGES

  • Excellent spoken and written English and French. Other languages are an asset
  • Very good writing and skills
  • Budget and financial skills
  • Advanced IT skills including Microsoft Outlook and MS Office (Word, Excel, CRM, database)
  • Knowledge of CMS, blogging, data analytics tools and social media campaigns is an asset

OTHER SKILLS AND REQUIREMENTS

  • Knowledge and experience within the European context in Brussels will be highly considered.
  • Capacity to work with complexity and to deal with multi-tasking is essential.
  • Capacity to take full responsibility of assigned responsibilities and work autonomously in short time is essential.
  • Should be proactive, well organised, flexible and highly capable of anticipating to needs.
  • Problem solving and capacity to pay attention to detail and to deliver high-quality results.
  • A team player with real social and communication skills and good at relating with a large number of stakeholders in a collaborative and helpful spirit
  • Ready to work with us in a small team and also with our members and other stakeholders, with whom you will exchange a lot of e-mails and phone calls.
  • A sense of diplomacy and community is very important.



Salary and Benefits

  • we really enjoy working together in a good, happy and positive team spirit.
  • You will be integrated in a dynamic, stimulating and challenging work environment.
  • You will work in a cross-sectorial, innovative and international setting focusing on future-oriented services.
  • Our policy is of non-discrimination on virtue of gender, origin, religion or other.
  • Starting date: immediate

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