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Executive Assistant - Office Manager

Employeur
Page Personnel Belgium
Lieu
Brussels
Salaire
Negotiable
Date de clôture
25 sept. 2020

Détails de l'offre

As Executive Assistant you will report directly to the CEO & the HR Manager of the company. You will also act as the office manager.

Client Details

This company is active in the building maintenance sector. They are located in the West side of Brussels. This is a small office of 40 people in total.

Description

As Executive Assistant - Office Manager, you will report directly to the CEO and HR Manager of the company and deliver the following tasks :

Executive Assistant tasks :

  • Assist the Direction with calendar management and meeting organisation
  • Act as first point of contact via email & phone
  • Establish new communication flows & structure
  • Update information and files in the database
  • Create & communicate documents on behalf of the Direction
  • Translation of documents in French & Dutch
  • Assist the Direction in any other necessary tasks (can be in administration but also in marketing and communication)

Office Manager tasks :

  • Order office furniture/supplies
  • Manage contracts with suppliers
  • Invoicing and client contact
  • Management of corporate communication
  • First point of contact for any stakeholders (and the HQ located in Germany)
  • Management of the car fleet, working clothes pool and phone administration

Assistance to the HR Manager :

  • Assist project assistant and HR Manager in their administrative tasks
  • Management of the personnel folders
  • Contact the insurances for the employees' affiliations
  • Assistance in the payroll and in the control of the time sheets
  • Assistance in the recruitment procedures

Project Assistance :

  • Take part in any project based on the implementation of new processes and intern procedures

Profile

The successful Executive Assistant - Office Manager is/have :

  • A Bachelor Degree in Office Management or any other relevant field
  • Excellent knowledge of French and Dutch is required (min. C1 level)
  • Good knowledge of English (min. B2 level)
  • Knowledge of German is a big plus (any level ! )
  • Minimum 4 years of experience in a similar position
  • Proficiency in MS Office
  • Being autonomous and flexible
  • Excellent communication & interpersonal skills
  • Sense of organisation and ability to prioritise

Job Offer

The offer :

  • An attractive salary in accordance with your level of experience
  • Many perks such as meal vouchers, Eco vouchers, phone, laptop, ...
  • 32 days off per year
  • Flexible work hours
  • Homeworking possible

Entreprise

At the heart of our business are the thousands of people’s lives we change, the outstanding service we provide to our clients and candidates and the exciting opportunities within our offices all over the world.  We’re proud to set the standard in the recruitment profession – our specialist service with a personal touch is how we change lives for people through creating opportunity to reach potential.

As an employer looking to hire, or a candidate looking for an opportunity, Page Personnel offers you a team of specialist consultants who know your sector inside out and can meet your goals within tight timelines.

We specialise in the following disciplines: Accounting & Finance - Banking & Financial Services - Human Resources – Insurance - Procurement & Supply Chain - Sales Administration - Sales & Marketing - Secretarial & Business Support

Together with Michael Page, Page Executive and Page Outsourcing, Page Personnel is part of PageGroup. We’re confident our expertise and time-sensitive solutions will help you meet your recruitment or job search goals. Get in touch to find out more.

Nous trouver
Website
Téléphone
+32 2 290 97 26
Lieu
Marsveldplein (Bastion Tower) 5
Brussels
1050
BE

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