Junior Legal Management Assistant

As Legal Management Assistant, you are the lawyers' first support for a wide variety of administrative & legal queries and requests.

Client Details

Our client belongs to an international group of lawyers with around 850+ lawyers on a global level.

The office in Belgium is located in the centre of Brussels (Ixelles), easily accessible by public transport

Description

As Junior Legal Management Assistant, you are the lawyers' first support for a wide variety of administrative & legal queries and requests :

• Managing the lawyers' calendars (scheduling appointments and conference calls, booking & preparing the meeting rooms, organising travels in Belgium or abroad with flight booking, hotel reservations, ...)
• Acting as the first point of contact for the lawyers : managing all incoming mails and telephone calls (from counsel, court, clients, lawyers, other departments, ...)
• Manage legal documentation and correspondence in strict confidence
• Helping the lawyers in the preparation of their legal documents, virtual correspondence, reports (Word, Excel) or corporate presentations for meetings and seminars (PowerPoint)
• Upon request : delivering some legal researches
• Preparing and submitting the lawyers' expense notes
• Processing incoming invoices and liaising with the accounting department
• Any other legal or admin support required by the lawyers

Profile

The successful Junior Legal Management Assistant is/have :

• A Bachelor Diploma in Office Management, Translation, Languages, Legal Administration or any other relevant field
• Excellent knowledge of French & English (C1 level min.), Good knowledge of Dutch (B2 level min.)
• A first experience as management assistant or in administration is a plus
• Proficient with MS Office (Powerpoint, Word, Excel, Outlook)
• You are flexible and able to build relationships with various stakeholders
• You are accurate and details-oriented
• You are dynamic and willing to take initiative
• You have very good organisational skills

Job Offer

• An attractive package in line with your qualifications and experience
• Long-term contract
• Flexible working hours
• Possibility to do home office 1 day/week (after COVID)
• Possibility to work 4/5
• A great place to work with nice colleagues and the possibility to extend the scope of your tasks in time
• Growing possibilities