Offre d'emploi : General Assistant

Région
BRUSSEL
Publication
mercredi 1 septembre 2021
Date limite
vendredi 1 octobre 2021
Réf
UNQ-BE
Contact
Unique Brussels Office
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
CDD
Temps de travail
Temps plein

Our client delivers sustainability solutions and services to corporations, cities and governments worldwide. We help organizations accelerate their sustainability transformations by providing end-to-end solutions that are environmentally and economically beneficial and result in long-term growth.



Job Description

You are part of the Belgian entity of ENGIE Impact Sustainability Solutions EMEAI and you provide administrative support to a team working in an international environment. You are responsible for :

  • ull; Providing administrative support to the different segments of ENGIE Impact (+200 people).
  • ull; Working together with the other assistants and share the responsibilities to achieve the tasks in due time.
  • ull; The logistics and welcoming new employees (building access, badge, order IT material, …)
  • ull; The travels arrangement for staff travelling abroad (visa, flights, hotel, taxi, Covid-administrative requirements, …)
  • ull; Office caring & logistics (order of office material, order and allocation of lockers, post, printers, …)
  • ull; Planning & logistics of meetings with a large number of attendees
  • ull; Document management (formating & signatures of letters, technical reports…)
  • ull; Follow-up of some supply/invoices
  • ull; The daily running of the secretarial tasks in an international environment.
  • ull; Managing the assistants mailbox and treat e-mails.
  • ull; Welcoming visitors (limited due to covid crisis).
  • ull; Organization of national and international meetings and seminars
  • ull; Organization of Management meetings in the agendas
  • ull; Assistance for expenses notes : help people to fill in forms to request reimbursements etc.
  • ull; Fill in forms to launch and follow up purchase orders
  • ull; Fill in forms in the Intranet for people : material request, training request, etc.


Job Requirements

We are looking for talented and motivated people. Join a rewarding and flexible work environment that encourages innovation and creativity and help us meet the energy challenges of today and tomorrow.

  • ull; You have a degree in Secretarial sciences, in Translation & Interpreting, or any equivalent background

through experience.

  • ull; You have 2 to 10 years of experience in administrative assistance, giving support for various

administrative tasks.

  • ull; You are fluent in English and in French.
  • ull; You are proactive and are willing to develop new skills and competences.
  • ull; You know what it is to work in a big company with heavy processes
  • ull; You are able to take initiatives.
  • ull; You have a very good knowledge of MS-OFFICE tools (especially WORD, EXCEL, POWERPOINT).

Knowledge of Tractebel or ENGIE tools is a plus.

  • ull; You can manage different tasks in parallel, each task from start to end.
  • ull; You like interactions and contacts with people (cross geographies teams).
  • ull; You are dynamic and perfectionist.
  • ull; You do whatever it takes to achieve the best work on time.
  • ull; You have a good sense of organisation and you are able to work autonomously.
  • ull; You have developed a sense of discretion.
  • ull; You are a real team player, committed to work with and for the team, and you can communicate easily.


Salary and Benefits

  • Salary: 2400-2900 gross
  • Full-time job
  • Contract of 1 year, possibilities of a fixed contract.
  • Job location: European Quarter

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