Offre d'emploi : Registration, Travel & Accommodation – Events

5 jours restants

mercredi 22 septembre 2021
Date limite
vendredi 22 octobre 2021
Unique Brussels Office
Niveau d'expérience
0 à 2 ans d'expérience
Type de contrat
Temps de travail
Temps plein

The company is an independently owned company with headquarters in Geneva, Switzerland and a global presence.

Their +2,500 professionals in 60 offices and 31 countries work with clients across Europe, the Americas, Asia-Pacific, India, the Middle East and Africa.

Their business is founded on the human insight: When people come together magic happens. The company was founded in 1987 by Roger Tondeur & Ursula Wigert with the vision on creating strong connections between real people, in real places, in real time.

Job Description

Registration, Travel & Accommodation – Events

Are you a English-speaking student or part-time student that can practice one of the follow languages?

- English, Croatian, Danish, Finnish, Latvian, Lithuanian, Slovenian, Slovakian or Swedish

This job is for YOU.

• Assist in building the COFE registration website according to the given instructions i.e.: content in different language

• Assist the participant in registering properly at the events (different places in Europe)

• Assist with the coordination of participant’s travel & accommodation formalities – EU ID/passport verification, minor’s attestation, country of departure, any disable accessibilities requirement, coordination with hotel/flight reservations (made by another agency)

• Coordinate and share event’s delegate communications such practical information -

• Share the registration lists (GDPR compliant) with other agencies involved in the project

• On-site registration support (airport presence) if required

• Collect the costs incurred by participants and work on per diem fees with the accounting department for reimbursement. What do we expect from you?

Job Requirements

• Assist the COFE Senior Project Coordinator on delivering the COFE project (12 events between September 2021 & January 2022) and programme’s participation

• Advocate a high level of service attitude and professionalism, which includes industry knowledge and understanding

• Respect timelines and critical dates and related action items

• Work without constant intervention from the COFE Senior Project Coordinator (manage one-self) & prioritise tasks and projects

• Assist with all source project-related third-party suppliers appropriately and effectively, in line with MCI’s procurement and EU guidelines

• Ensure operational excellence and be 'Quality Obsessive'

• Accept to work certain weekends as all events take place at that moment.

Admin, IT & Tools

• Complete procedures, documents, forms, reports that are essential to the day-to-day operations of project.

• Effectively use all job-related tools and systems, computer hardware/software

• Respect the GDPR regulations, privacy policies related to events/conferences

Salary and Benefits

- You will work in a young, dynamic, international company in the field of communication

- An unique experience in the Event Customer care coordination

- Ideal length of the mission: September (or ASAP) - end January

(Shorter missions are also possible)

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