Sales & Administrative Assistant (H/F)

Position

In order to strengthen our Outdoor Power Equipment (OPE) and general accounting departments, Our client is looking for a Sales & Administrative Assistant.

Role

Based on a solid understanding of our two business activities – Robotics and OPE,  inter-relations with other affiliates in USA and Japan, management team and staffs, distributors and partners, you will take responsibilities of various administrative tasks related to OPE Sales :

• Process sales orders received from our European customers to the organisation,
• Make and submit sales invoices for the purchase orders upon receipt of shipment
• advice,
• Process purchase orders from the organisation – purchase/receipt/invoice
• Follow-up of payments/credit limits for distributors,
• Assistance to the regional Sales Managers and to other team members (important communication, occasional organisation of internal or external events, travel assistance, …),
• Answer phone calls &/or emails,
• Back-up for the other Sales Assistants (both OPE & Robotics) when necessary
• Month-end & year-end transactions (in cooperation with the Accounting team).

Required Diploma/Education

You have a Bachelor’s Degree in secretarial studies.

Geographical scope

Our client is located in Wavre, 25 km south east of Brussels in a truly international environment.

Profile

• You have at least 3-4 years of experience in a similar function,
• You are fluent in French and have a very good knowledge of English (both writing and speaking).Dutch is an asset,
• You will thrive in a team support role,
• You are a problem-solver,
• You are assertive, diplomatic, flexible and rigorous, customer-oriented,
• You plan and organise your work and priorities appropriately,
• You are dynamic and proactive and have good communication skills,
• You communicate easily with a variety of people (both orally and in writing),
• You have a perfect command of the MS Office suite,
• You are ERP minded (BOB SAGE program, Silicon, …)
• You have an eagerness to learn and a willingness to evolve in a fast changing organisation.

Interim mission with a view to a permanent contract.