Offre d'emploi : HR & Facility Coordinator

A professionnal experience in an international and dynamic environment. After the temporary cont...
mardi 16 novembre 2021
Date limite
vendredi 31 décembre 2021
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein
Langue(s) souhaitée(s)

Looking for a new challenge? For an international company we are looking for a HR & Facility coordinator.

The HR/Facility Coordinator belongs to the HR/Facility department. He/she manages files and tasks related mainly to Facility but also to HR. He/she assures an administrative support of high-level quality to the general organization. The HR/Facility Coordinator reports to HR/Facility Manager.



·       Ensuring reception and public areas (including meeting rooms) are tidy and presentable

·       Greeting, welcoming and registering visitors complying with ISMS security policies

·       Taking care of the administrative tasks related to the reception (orders of front office supplies, compliments tickets, ...)

·       Taking care of the administrative tasks related to supplier contracts

·       Supporting the Prevention Advisor in all administrative tasks (minutes of meeting, reports...)

·       Overseeing the proper applications of supplier contracts relating to security, parking, cleaning, catering, technology and so on and proposes improvement if relevant

·       Ensuring that the building facilities are well-maintained according to contracts specifications or following collaborators remarks or requests, planning the interventions of multi-disciplinary teams such as cleaning, maintenance, security and oversees the work as a whole

·       Supporting the Mobility Management (Fleet, Bike, …) being the first point of contact for daily tasks

·       Helping with the management of mobile phone and M2M cards contracts

·       On request, participating part time in divisional and functional projects

·       Actively supporting the success of others

Human Resources:

·       Ensuring the organization of employee travel

·       Being the backup for the payroll processing (in case of absence of the HR/Facility manager)

·       Organizing and carrying out the integration path of newcomers

·       Helping with taking care of HR daily administrative tasks

·       Organizing trainings, fills in the related file, and generating proper subsidies

·       Supporting organization of HR events

·       Helping with the creation of user guides and procedures

·       Supporting the HR/Facility Manager in all administrative tasks


·       Bachelor’s degree (Executive Secretary or HR diploma, with experience in facility, Fleet management, Business or equal through experience)

·       Professional experience of at least 5 years in HR and/or Facility

·       Fluency in French and English. Dutch is a plus.

·       High level expertise in windows Office suite. Knowledge of Microsoft 365 is a plus.

Excellent written communication


A professionnal experience in an international and dynamic environment. After the temporary contract a permanent contract will be proposed.

Extra legal benefits + company car

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