Offre d'emploi : Administrative Assistant

An European organisation specialising in the electricity sector is looking for an Administrative Assistant for its department.

If this sounds like you, please apply.

Job Description

Responsibilities and tasks

• Supporting the planning and organisation of committee meetings before, during and after each session
• Managing the planning and catering requirements for the organisation of each committee meetings
• Managing communications to internal and external stakeholders.
• Managing various and complex shared mailboxes and make sure all requests coming from stakeholders are answered
• Establishing and maintaining the dedicated SharePoint pages and supporting members with their accesses to these pages
• Supporting launching written voting procedures in the dedicated tools
• Participating to key meetings and webinars, and supporting the preparation (sending invitations, management of documents, support of reporting, scheduling, correspondence, etc.), facilitation and follow-up
• Monitoring key deliverables and reporting to the appropriate bodies and structure within the Association (keeping updated the dashboards, repositories and risk registers, etc.)
• Collaborate with the team on best practices on project management implementation and Stakeholder communication
• Support different Steering groups (under the committees) with collecting inputs ( for surveys, comments and updates for reports, assessments, etc.
• Other tasks: templates update, calendars, revamping intranet space, support the team with induction sessions, etc.

Job Requirements

Profile

• Training or degree in secretariat, business administration or similar with preferably 2 years’ experience in an administrative assistant position
• Strong organization and planning skills, with proven expertise in supporting complex teams and task management under complex structures
• Well-developed interpersonal and verbal/written communication advanced skills
• Change management expertise with a proactive and flexible, service-oriented attitude
• Advanced MS office and SharePoint skills
• Ability to work within a multinational and multicultural professional environment
• Strong interest for the energy sector, an experience in the electric power industry being a plus
• Language skills: English Native/ Fluent (ability to draft documents and emails for VIP), , other language skills are considered a plus.

Salary and Benefits

• Attractive salary
• Extra-legal benefits
• Innovative environment
• 3 month contract