Offre d'emploi : Office Manager in a European organisation

6 jours restants

mardi 17 mai 2022
Date limite
vendredi 1 juillet 2022
JN -052022-5614416
Marie Libbrecht
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein

As an Office Manager you are ensuring the smooth running of the office. You will work closely with the management.

Client Details

The company is a membership-based organisation that promotes interests of a country across the institutions of the European Union


Key responsibilities:

  • Serve as the point person for office/staff queries about office administration, HR administration, and facilities -related issues
  • Manage contract and price negotiations with office suppliers and service providers
  • Coordinate with IT suppliers and internal IT department on all IT kit and office equipment
  • Provide building management and facilities supplier liaison, day-to-day coordination on building maintenance, cleaning & security issues
  • Day-to-day financial administration and processing
  • Process invoices and follow up with clients, suppliers and partners as needed, update internal systems with financial data
  • Process payments and maintain invoice, payment etc records for transmission to external accountant
  • Assist Head of Office with HR administration
    o recruitment
    o new starts/leavers process
    o organising and maintain staff files
    o liaison with secretariat social
  • Support management with implementation, review and improvement of business supporting policies and procedures (office, staff, financial)


The successful candidate:

  • At least 4 years of experience as an Office Manager, HR /Administrative Assistant, Financial
    Administrator or similar relevant role
  • Excellent written and verbal communication skills in English and French
  • Strong organisational, planning and time management skills and ability to multi-task and prioritise work
  • Good customer-focused communicator with strong interpersonal and communication skills
  • Strong sense of organisation and excellent ability to work flexibly, on own initiative, as part of a small team and with a range of stakeholders
  • Ability to schedule own workload and achieve targets and deadlines

Job Offer

On offer:

  • Attractive salary package + extra legal advantages
  • A lot of important responsibilities
  • International environment/collaboration
  • Long term contract
  • Home office, flexible workinghours

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