Office Manager in a European organisation

As an Office Manager you are ensuring the smooth running of the office. You will work closely with the management.

Client Details

The company is a membership-based organisation that promotes interests of a country across the institutions of the European Union

Description

Key responsibilities:

• Serve as the point person for office/staff queries about office administration, HR administration, and facilities -related issues
• Manage contract and price negotiations with office suppliers and service providers
• Coordinate with IT suppliers and internal IT department on all IT kit and office equipment
• Provide building management and facilities supplier liaison, day-to-day coordination on building maintenance, cleaning & security issues
• Day-to-day financial administration and processing
• Process invoices and follow up with clients, suppliers and partners as needed, update internal systems with financial data
• Process payments and maintain invoice, payment etc records for transmission to external accountant
• Assist Head of Office with HR administration
  o recruitment
  o new starts/leavers process
  o organising and maintain staff files
  o liaison with secretariat social
• Support management with implementation, review and improvement of business supporting policies and procedures (office, staff, financial)
  

Profile

The successful candidate:

• At least 4 years of experience as an Office Manager, HR /Administrative Assistant, Financial
  Administrator or similar relevant role
• Excellent written and verbal communication skills in English and French
  
• Strong organisational, planning and time management skills and ability to multi-task and prioritise work
• Good customer-focused communicator with strong interpersonal and communication skills
• Strong sense of organisation and excellent ability to work flexibly, on own initiative, as part of a small team and with a range of stakeholders
• Ability to schedule own workload and achieve targets and deadlines

Job Offer

On offer:

• Attractive salary package + extra legal advantages
• A lot of important responsibilities
• International environment/collaboration
• Long term contract
• Home office, flexible workinghours