Offre d'emploi : Office Manager for an European Federation

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Job Description

The Office Manager (f/m) will assist the team with the following tasks:

• Financial Support: prepare outgoing invoices, process incoming invoices and Financial support: process outgoing and incoming invoices and payments;
• Administrative support: handle all general administration & maintenance of the office: incoming calls, order office supplies, equipment, updating memberships, etc. Manage the office, including IT, logistics and facilities efficiently. Make sure the association comply with Belgian administrative requirements
• Personal assistance to the Director-General:facilitates communication with internal and external stakeholders, provide support in workflow management and statutory procedures, travel arrangements, documents formatting and various other tasks;

Job Requirements

The desired candidate should have:

• Proficiency of MS Office Software (Word, Excel, PowerPoint)
• Excellent writing and oral communication skills in English and French . Other languages are a plus;
• Knowledge of the Belgian Administrations and general & legal regulations
• Experience in Office management (conferences) is a plus
• Administrative/ financial experience within a European organization by preference
• Interested in new organizational technologies (database management etc)
• Initiative to engage and tackle problems on your own and in a team as well as problem-solving skills
• Cooperative spirit, multitasking skills, sense of initiative and autonomy, eye to detail, ability to prioritize;
• Ready to contribute in a flexible way to a small but dynamic team;

Salary and Benefits

• Competitive remuneration package with a variety of extra benefits;
• Challenging job in a fast-evolving and technology-driven industry sector with many European and international contacts;
• Reporting to the Director General
• Full-time, permanent contract.
• Starting date: as soon as possible.