Experienced Management Assistant FR/EN in a Green cosmetic firm

For an international group located on Avenue Louise, center of Brussels, I'm looking for a Management Assistant to assistant the C- Level Team of 4 people. the company is active in the green sector

Client Details

the company is active in the green sector and technology, it's a growing fast company with many opportunities to develop different skills

Description

• Proactively managing the agenda of the executives
• Manage and organize associated travel and accommodation requirements
• Organize meetings (internal and external), events and all related topics
• Client document production in MS Word, Powerpoint
• events and seminars organisation from A to Z
• Act as a first point of contact for incoming internal and external contacts via phone (call handling) and e-mail
• Sort, screen and prioritize incoming mail (by post, by fax, drafting responses to correspondence where appropriate and flagging key actions)
• Database management and filing of documents
• Assist the executives in managing workload and keep a record of priorities set by the executive
• Provide assistance in the preparation and reviewing of invoices
• Provide assistance in the QRM formalities of the executives, i.e. in the process of the creation of new clients, drafting of engagement letters/proposals, requesting of pre-approvals, the transferring of their time of newly created clients from the temp code to the newly opened code
• Input and update contact persons of the clients of the executives

Profile

• You own a Bachelor degree in Office Management/ Languages
• Very good knowledge of Microsoft Office
• Fluency in French and English
• Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize)
• Strong communication & interpersonal skills to perform successfully in a fast-paced and client oriented environment
• Professional, dedicated & hardworking
• Proactive, able to take initiatives & flexible
• Stress-resistant (able to work towards deadlines efficiently)

Job Offer

Interesting salary and pakage according your experience