Personal Assistant in a Green Energy Association

My client is seeking an Executive Assistant to support the CEO You will assist them with daily administrative duties and tasks.

Client Details

My client is a European association in the renewable energy sector. Representing and promoting a all specific green energy at the commission. Located in the city center of Brussels

Description

• Managing and coordinating an active calendar of appointments routinely updating the CEO to keep him informed of upcoming commitments and responsibilities;
• Providing "gatekeeper" and "gateway" role between the staff and the CEO's agenda leading to a smooth bridge between internal teams and the CEO;
• Ensuring the CEO is comfortable and supported throughout the day when in the office;
• Compiling and processing expense reports;
• Raising POs;
• Composing and preparing correspondence, including letters, emails and reports;
• Placing and coordinating conference/1-2-1 calls;
• Arranging complex and detailed travel plans, itineraries and agendas;
• Compiling documents for internal and external meetings, including coordinating the collection of appropriate briefing materials;
• Coordinating the logistics of high level internal and external meetings;
• Archiving and maintaining the executive files;
• Works with internal data systems (CRM);
• Manages, coordinates and assists the CEO at conferences & exhibitions, seminars, workshops, etc.
• Assisting the CEO with personal tasks as requested (30%).

Profile

Education:

• Bachelor degree in Business Administration

Experience:

• At least 5-10 years of relevant work experience.

Personal skills:

• High level of professionalism and proven ability to handle confidential information with discretion;
• Demonstrate the highest level of service and response;
• Proven analytical and numerical skills;
• Computer literate (MS Office, Outlook);
• Ability to work as a team player as well as independently;
• A proactive problem solving attitude and detail oriented;
• Excellent time management skills and ability to prioritize;
• Thrives in a multicultural and international environment;
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and members.

Languages:

Good English is needed.

Other languages are a plus.

Job Offer

• Competitive remuneration package
• Challenging, international and enthusiastic environment