Offre d'emploi : Personal Assistant (M/F/X) - Brussels

Région
Brussels
Salaire
Negotiable
Publication
vendredi 16 septembre 2022
Date limite
mardi 18 octobre 2022
Réf
JN -092022-5761742
Contact
Virginie Stulemeijer
Fonction
Juridique, Avocat
Secteur
Autre
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
CDI
Temps de travail
Temps plein

As Personal Assistant, you will provide a vital support to several lawyers in the management of their daily administrative tasks.

Client Details

Our client is a leading international law firm with an open minded & inclusive work environment.

Their offices are located in Brussels (in Woluwé) and easily reachable by public transport.

Description

As Personal Assistant (M/F/X), you will provide a vital support to several lawyers in the management of their daily administrative tasks. Your role involves a multitude of tasks:

  • Managing the lawyers' calendars, mailboxes and contacts in a proactive and efficient manner
  • Help the lawyers with scheduling their appointments and conference calls
  • Liaise with the dedicated travel agency for any reservations in case of business trip (hotel, flight, train, restaurant, ...)
  • Managing incoming mails and phone calls from clients or any other stakeholder
  • Keep track of deadlines & follow up with clients
  • Prepare & produce various legal documents and reports (using Word and Excel)
  • Create high-impact presentations for meetings and seminars (PowerPoint)
  • Help the marketing department in the organisation of client events & mailings
  • Liaise with the accounting department to process invoices & submit lawyers' expenses

Profile

  • Bachelor Degree in Office Management, Secretarial Studies, Business Administration or any other relevant field
  • Excellent command of English (written & spoken) + Good knowledge of French, Dutch and/or German (also written & spoken)
  • Proven experience as Executive Assistant or Legal Secretary (at least 2 years of experience)
  • Previous experience in a law firm is a strong asset
  • Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
  • Outstanding time-management and typing skills
  • You are dynamic, accurate and willing to take initiative
  • Ability to build relationships with various stakeholders

Job Offer

  • Competitive remuneration package with various extra-legal advantages (many insurances, meal vouchers, laptop, ...)
  • Permanent contract
  • Nice & modern workplace with sport facilities, self-service restaurant and quiet rooms
  • Strong D&I culture and international work environment
  • Great team-spirit mindset within the support team