Personal Assistant (M/F/X)

As a Personal Assistant, you will provide an administrative support in an international environment.

Client Details

Our client is a well-known company located in the center of Brussels. Offices are reachable by public transports.

Description

• You will have secretarial work of drawing up meeting minutes, reports and presentations & dealing in an appropriate matter the requests by phone, email and post coming from the management, internal staff, guests and suppliers.
• You will be responsible to ensure a good follow up after a guests's stay at the structure by answering comments on different websites.
• You will assist with the hiring procedure, from HR documents to welcoming the new recruits.
• Ensure that employees follow the company standards, policies and strategies.
• Dealing with grievances and implementing disciplinary procedures. Maintaining employee records for both internal and external administration.
• Organising staff activities and events.
• Be in charge of correctness of payroll preparation of all employees of the company.
• You will develop a positive working relationship with the support divisions and operational teams to ensure proper and efficient ways of working throughout the entire structure.

• You will need to efficiently use diverse software tools such as Proteam, Mpleo, Sharepoint,Yammer, PMI, Opera, Basware Alusta and others.
• On a regular basis, you will perform shifts as Manager on Duty (guest handling, operational support to all departments, safety & security checks, etc.) also during weekends and bank holidays.

Profile

A a Personal Assistant (M/F/X) :

• You have an extensive knowledge of the organisation: general way of working of the different hotel departments, hotel objectives, HR rules and regulations, payroll specifics,…
• A Bachelor degree or similar equivalence in the hotel industry is a base and you are always eager to learn.
• Communication is key so you need to have mature social skills and have a knowledge of French, Dutch & English (oral and written). Any other language is a plus.
• You can work independently in a well-organised, orderly way with a sense for details. Efficiency and planning are key to respect deadlines.
• You are a team player that can multitask and assist operationally if needed. You know how to prioritise in case of stressful situations and how to be resilient.
• Discretion and confidentiality are self-evident, positive attitude essential.

Job Offer

• An attractive package
• A nice and international environment with enthusiastic colleagues
• Work as a team
• A full time contract