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Personal Assistant (M/F/X)

Employeur
Page Personnel Belgium
Lieu
Brussels
Salaire
£2500 - £3500 per annum
Date de clôture
12 déc. 2022

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Fonction
Juridique, Administration juridique
Secteur
Notariat / Barreau
Type de contrat
CDI
Temps de travail
Temps plein
Niveau d'expérience
2 à 5 ans d'expérience

Détails de l'offre

You will provide consistent high-quality administrative support to the Professionals in the office.

Client Details

Our client is a well-known law firm located in the centre of Brussels and reachable by public transports.

Description

As a Personal Assistant, you will :

  • Perform secretarial duties utilizing legal terminology and procedures; prepare legal correspondence, documents, etc. using Firm's software; may also assist with legal research
  • Effectively apply computer applications and seek additional training when needed; adapt to system changes and training
  • Responsible for proofreading and finalizing documents; consistently produce quality work product with accuracy and attention to detail
  • Place and screen telephone calls, taking complete and accurate messages.
  • Copy, fax, PDF and scan documents as necessary
  • Handle incoming and outgoing mail
  • Maintain filing system, office records, database, etc.
  • Prepare expense reports
  • Make travel arrangements, including preparing itineraries, obtaining visas, etc.
  • Schedule conference calls and meetings; reserve meeting rooms for in-house meetings; handle all arrangements for meetings (setup conference phone, laptop, VTC, ); liaise with the Receptionist for catering requests
  • Liaise with Accounting in DC for client number and matter openings
  • Assist with client petitions
  • Attend team meetings when necessary
  • Maintain appointment calendar in Outlook for the Professionals
  • Translate documents when needed
  • Maintain professionalism (comply with all firm policies)
  • Handle sensitive and confidential matters in accordance with Firm policies
  • Handle pressure, follow through on projects, and meet deadlines
  • Assist with overflow projects when time permits and coverage in the absence of another team's PA
  • Other duties as assigned

Profile

  • French/English: bilingual
  • Autonomous and well-organized
  • Communicate effectively in oral and written form; keep Professionals and Office Manager informed of issues that impact work-flow, etc.
  • Work well in a team environment, accommodate changing priorities and exercise sound judgment
  • Ability to accurately type
  • Computer proficiency: Word, Excel, PowerPoint (advanced level) and research
  • High school diploma
  • Experience working in a professional environment; previous legal assistant experience preferred

Job Offer

  • An attractive salary
  • An international environment with dynamic colleagues
  • A full-time contract

Entreprise

At the heart of our business are the thousands of people’s lives we change, the outstanding service we provide to our clients and candidates and the exciting opportunities within our offices all over the world.  We’re proud to set the standard in the recruitment profession – our specialist service with a personal touch is how we change lives for people through creating opportunity to reach potential.

As an employer looking to hire, or a candidate looking for an opportunity, Page Personnel offers you a team of specialist consultants who know your sector inside out and can meet your goals within tight timelines.

We specialise in the following disciplines: Accounting & Finance - Banking & Financial Services - Human Resources – Insurance - Procurement & Supply Chain - Sales Administration - Sales & Marketing - Secretarial & Business Support

Together with Michael Page, Page Executive and Page Outsourcing, Page Personnel is part of PageGroup. We’re confident our expertise and time-sensitive solutions will help you meet your recruitment or job search goals. Get in touch to find out more.

Nous trouver
Website
Téléphone
+32 2 290 97 26
Lieu
Marsveldplein (Bastion Tower) 5
Brussels
1050
BE

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