Offre d'emploi : Personal Assistant (M/F/X)

7 jours restants

Région
Brussels
Salaire
£2500 - £3500 per annum
Publication
vendredi 28 octobre 2022
Date limite
lundi 12 décembre 2022
Réf
JN -062022-5663575
Contact
Julie Poubeau
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
CDI
Temps de travail
Temps plein

You will provide consistent high-quality administrative support to the Professionals in the office.

Client Details

Our client is a well-known law firm located in the centre of Brussels and reachable by public transports.

Description

As a Personal Assistant, you will :

  • Perform secretarial duties utilizing legal terminology and procedures; prepare legal correspondence, documents, etc. using Firm's software; may also assist with legal research
  • Effectively apply computer applications and seek additional training when needed; adapt to system changes and training
  • Responsible for proofreading and finalizing documents; consistently produce quality work product with accuracy and attention to detail
  • Place and screen telephone calls, taking complete and accurate messages.
  • Copy, fax, PDF and scan documents as necessary
  • Handle incoming and outgoing mail
  • Maintain filing system, office records, database, etc.
  • Prepare expense reports
  • Make travel arrangements, including preparing itineraries, obtaining visas, etc.
  • Schedule conference calls and meetings; reserve meeting rooms for in-house meetings; handle all arrangements for meetings (setup conference phone, laptop, VTC, ); liaise with the Receptionist for catering requests
  • Liaise with Accounting in DC for client number and matter openings
  • Assist with client petitions
  • Attend team meetings when necessary
  • Maintain appointment calendar in Outlook for the Professionals
  • Translate documents when needed
  • Maintain professionalism (comply with all firm policies)
  • Handle sensitive and confidential matters in accordance with Firm policies
  • Handle pressure, follow through on projects, and meet deadlines
  • Assist with overflow projects when time permits and coverage in the absence of another team's PA
  • Other duties as assigned

Profile

  • French/English: bilingual
  • Autonomous and well-organized
  • Communicate effectively in oral and written form; keep Professionals and Office Manager informed of issues that impact work-flow, etc.
  • Work well in a team environment, accommodate changing priorities and exercise sound judgment
  • Ability to accurately type
  • Computer proficiency: Word, Excel, PowerPoint (advanced level) and research
  • High school diploma
  • Experience working in a professional environment; previous legal assistant experience preferred

Job Offer

  • An attractive salary
  • An international environment with dynamic colleagues
  • A full-time contract