Offre d'emploi : Temporary German-speaking Partner Secretary (M/F/X)

Région
Brussels
Salaire
Negotiable
Publication
jeudi 17 novembre 2022
Date limite
dimanche 1 janvier 2023
Réf
JN -112022-5841385
Contact
Julie Poubeau
Niveau d'expérience
0 à 2 ans d'expérience
Type de contrat
Intérim
Temps de travail
Temps plein

Our client is looking for a Partner Secretary/Team assistant to join its dynamic and friendly team.

Client Details

Our client is a law firm located in Brussels. Offices are reachable by public transports.

Description

As a Partner Secretary, you are :

  • Acting as a first point of contact: dealing with correspondence and phone calls
  • Managing diaries(Outlook-agenda)and organising meetings and appointments, often con-trolling access to the manager/executive/lawyer
  • Booking and arranging travel, transport and accommodation
  • Organising events and conferences
  • Reminding the manager/executive/lawyer of important tasks and deadlines(deadline management)
  • Typing, compiling and preparing reports, presentations and correspondence(emails, letters)
  • Transcriptions
  • Proofreading technical, often complex legal texts (requires a high level of linguistic skills,especially in German
  • Managing databases(CRM)and filing systems
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Miscellaneous tasks to support their lawyer,the team and making sure that the procedures in the office are running smoothly

Profile

  • Discretion and trustworthiness: deal with confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills in German(mother-tongue or near native level),English,French and/or Dutch
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Communication skills
  • A knowledge of standard software packages(Microsoft, Word, Excel, PowerPoint)and the ability to learn company specific software (on-boarding-phase, training and learning on the job)
  • Ideally with some previous experience in a law firm(or similar function), but not mandatory

Job Offer

  • A friendly working atmosphere, becoming part of a dynamic team
  • 1 year contract, full time 38h
  • Further training courses (IT, soft skills etc.)
  • Respect of agreed working hours and schedules
  • Flexibility with regard to work partly from home
  • Competitive compensation package