Unique Wavre

Offre d'emploi : Management Assistant

Unique Wavre
jeudi 12 janvier 2023
Date limite
dimanche 12 février 2023
Unique Wavre Office
Niveau d'expérience
2 à 5 ans d'expérience
Type de contrat
Temps de travail
Temps plein

Our client is located in Wavre.

Job Description

Tasks and responsibilities

  • Centralize administrative documents & follow up internal approval flows such as Fair Pay, Icertis + contract signature, MAP,..
  • Participate to monthly expenses reviews to make sure budgets are respected/phased
  • Participate to meetings to discuss/support/optimize operational tactics
  • Support the execution of the entire purchase to pay process
  • Management of contracts (national/Intenational)
  • Follow-up of financial administration : Open PO review, ACR submission and follow-up, invoices follow-up
  • Organize & coordinate International/ national congress participation
  • OEC: Ensure OEC rules are respected
  • Organize and coordinate meetings (Sales meetings, Team meetings, cross-division meetings,…)
  • Support onboarding coordination for newcomers
  • Handle ‘ad hoc’ additional tasks on request of Manager
  • Manage back-up with colleagues to ensure support continuity
  • Active participation in Purchase to Pay (vendor activities) monitoring, internal controls, and process improvemen
  • Review all Shopping Carts created: check the completeness and accuracy of the supporting documentation, ensure compliance with guidance
  • Follow-up on key Global and Local KPI such as blocked invoice process, PO after the facts, …
  • Support to the affiliate for the new vendor creation process

Job Requirements

Required skills and competencies
  • Adaptability : switches quickly from one task to another without losing efficiency
  • Structured: Ability to manage multiple tasks with attention to detail
  • Initiative: self-starter, sees easily opportunities and takes charge of those without being prompted. Positive initiatives are always welcomed but in coordination with the rest of the team,
  • Innovation: explores alternative successful ways of working and tools
  • Communication skills: Ability to interact appropriately with a wide variety of people internally and externally
  • Integrity: emphasises the corporate values of integrity and trust, internally as well as externally
  • Teamwork: offers to help colleagues achieve common goals; make sure all relevant information is shared within the team. Team player with capability of working independently but always inside the procedures,
  • Digital savviness: Ability to use the technology and knowing when to use it is an essential part of digital solutions/ideas

Other competencies and skills

  • Minimum 5 years of experience as an Secretary/Mgt. assistant
  • Trilingual Dutch, French, English
  • Education on A1 level
  • Good general business sense
  • Adaptable to commercial and international environment
  • Flexibility on work demands, able to work under pressure
  • Proactive, able to take initiatives
  • Team worker
  • Confidential

Salary and Benefits

Our client offers you an attractive temporary contract. The contract will end in September 2023. You will have the possibility to work from home and work part-time if you wish.

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