Administrative Assistant (1 year contract)

You will be responsible for the administrative organisation of meetings, the contracting process, the transparency reports for events with health care professionals

Client Details

Our client is a pharmaceutical company who combines care and discovery to create medicines that improve the lives of patients around the world

Description

As an Administrative Assistant, here are your responsibilities:

• Represent and deliver excellent customer service and a positive customer experience
• Create strong partnerships with Meeting Owners and Thought Leaders Relationship
• Collect Meeting Owners needs in order to create a meeting and contract request
• Organise meeting logistic: sourcing, registration process, travel, transfers, dinners, onsite support and other logistical needs.
• Review, analyse, and propose necessary interventions on post-event customer surveys, budget recaps and incorporate learning into future plans and for management and metrics report
• Control documents provided by the Business and do the follow up of approval of the sponsorship
• Prepare the contract and do the follow up of signature by Business owner
• Purchase Order (PO) creation and communication
• Follow up of payment with Finance department
• etc

Profile

The successful candidate:

• Ideally already has an experience in an administrative function, if you're looking for a first job it's also fine
• Speaks French, Dutch and English very good. The 3 languages are a must have
• Likes working with procedural tasks
• Likes being in contact with people
• Is very communicative and professional
• If you already have a first experience within a pharmaceutical company this is a real asset

Job Offer

On offer:

• A very good gross salary adapted to your seniority
• A one year contract with the possibility to extend it
• A lot of extralegal advantages