Administrative Assistant - Biotech

iTeos Therapeutics is a publicly held (NASDAQ: ITOS), clinical-stage biopharmaceutical company dedicated to extending and improving the lives of cancer patients by designing and developing next generation immunotherapies.

Based in Gosselies, Belgium and Watertown, MA, iTeos Therapeutics was founded out of the Ludwig Institute for Cancer Research (LICR) and the de Duve Institute (UCLouvain) in 2011.

In March 2020, the Company completed a $125 million Series B2 financing, and in July 2020, we completed our IPO raising over $230million of gross proceeds. In June 2021, iTeos entered into a transformative $2.145 billion co-development and co-commercialization agreement with GSK for EOS-448, iTeos’s anti-TIGITmonoclonal antibody. As a well-capitalized biotech company iTeos is positioned to continue to develop our clinical pipeline and maintain our investments in our discovery research team to leverage our fantastic science to improve the lives of cancer patients.

For more information, please visit www.iteostherapeutics.com.

iTeos Therapeutics is now a world-class actor in the sector. To carry on its growth and reinforce its team, the Company is looking for an Administrative Assistant - Biotech.

Responsibilities:

iTeos Therapeutics is searching for a resourceful colleague that will be responsible for ensuring administrative support to the Gosselies-based Pre-Clinical Management team. This position will operate under the guidance and direction of the Executive Assistant.

Main responsibilities:

• Provide administrative support to ensure efficient operation of the Research and Development, e.g. :
  • Support the R&D heads of units for meeting organization and other administrative tasks such as agenda management, contact with externals partners.
  • Provide general administrative support to R&D department.
  • Proactively arrange registrations to conferences and travel arrangements for R&D department.
  • Manage conferences calendar.
  • Follow-up on travel expenses: travel approvals, invoices, expense sheets, credit card statements.
  • Assist for the creation of purchase orders.
  • Assist for catering arrangements (internal & external).
  • Welcome visitors when needed.
• Ensure administrative follow-up for sample shipments :
  • Ensure administrative tasks related to international samples sending through courier (Fedex).
  • Ensure administrative compliance with national regulations.
• Teambuilding events :
  • Organize or coordinate teambuilding events (inhouse or through external partners).
  • Coordinate communication on teambuilding events with Executive Assistant.
• Assist Executive Assistant for process creation and implementation :
  • Propose ideas to improve current processes.
• Back up Executive Assistant and Office Management Assistant in case of absence :
  • Ensure high-level support to Belgium-based EXCOM members to ensure support continuity in case of absence of the Executive Assistant.
  • Circulate internal communications when needed.
  • Ensure office management tasks when needed.
• Handle tasks or lead specific projects as they are assigned.

Profile:

• Bachelor or Master’s degree with a first experience (preferably 5 years min.) in a similar position. Biotech and/or Pharma exposure is a strong plus.
• Fluent in English and French (oral and written) is a must. Knowledge of Dutch or other languages are a plus.
• Ability to communicate effectively with all levels of management, and with external contacts, both oral and in writing.
• Ability to prioritize and address both regular routine activities and unplanned emergency situations effectively.
• Ability to work independently as well as within a team.
• Excellent communication, organizational and interpersonal skills.
• Proactive, sense of responsibility, anticipates issues, flexible, discrete.
• Excellent computer skills: MS Office, Intranet /Internet.

Offer:

• A stimulating position within a high-potential innovative biotech company.
• The opportunity to work in a science-driven, dynamic, respectful, and professional environment.
• A challenging scientific and business growth in which you get to bring your knowledge and skills.
• A permanent contract with an attractive salary package in line with the position responsibilities and your experience.

Interested?

Send your CV together with an adapted cover letter via https://www.pahrtners.be/fr/offres-demploi/administrative-assistant/ or to the following address: recruitment@pahrtners.be.

Your application and related information will remain strictly confidential.