Legal secretary (M/F/X)

As a Legal Secretary, you will have to performs administrative and secretarial tasks for assigned partners and other attorneys.

Client Details

My client is a well-known law firm located in Brussels. Offices are reachable by public transport.

Description

As a Legal Secretary, you will :

• Answers, screens and places phone calls
• Opens, reads and routes mail as directed
• Converts documents from one application to another
• Utilizes scanning hardware to scan documents to PDF or word processing files
• Printing, fax and reproduction of documents.
• Proofreads documents and quality checks documents, as needed
• Arranges local and international couriers
• Covers for other members of the secretarial group as and when needed
• Maintains files, records, attorney calendars and time records
• Prepares attorney expense reports and client billings
• Sets up meetings and meeting rooms
• Liaises with Firm's travel agent to arrange flights, trains, hotels and transfers etc
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others
• Manages Firm resources responsible
• Complies with and understands Firm operation, policies and procedures
• Performs other related duties as assigned

Profile

• Knowledge of legal terminology
• Ability to read, interpret and follow instructions
• Flexibility and willingness to perform a range of tasks
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects, shifting priorities and sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Ability to use discretion and exercise independent and sound judgement
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Job Offer

• An attractive package
• A nice and international environment
• A long-term contract
• Possibility of home office 2 days/week