Offre d'emploi : Samples Coordinator

As a Samples Coordinator you'll manage the entire international sample supply process from request to delivery by ensuring timely and accurate information. You handle the administrative correctness and coordination of the requested food samples with respect to the deadline.

Client Details

Our client is a Belgian company active in the food sector that works on an international level.

Description

As a Samples Coordinator you'll manage the entire international sample supply process from request to delivery by ensuring timely and accurate information. You handle the administrative correctness and coordination of the requested food samples with respect to the deadline.

You are responsible for managing the complete sample request process from order entry to delivery:

• Screen the data completeness of the sample requests : who, what, when, how.
• Search the sample-production formula for experimental products, or not on stock finished goods
• Do the sample order intake (entry) and make the planning for the sample preparation/production taking into account the lead time, requested delivery time and urgency of the sample
• Prepare the sample request for execution : interpret the sample request on product availability and requested delivery time
• Manage and follow up the stock levels and safety stocks of the different SKU's in the sample department (both for the finished goods and raw materials)
• Create stock transfer orders for the warehouses or create purchase orders.
• Dispatch the sample request for execution (production, repacking and prepare for transport) to one of the sample technicians or in case of resource unavailability, execute the sample production itself ( = backup execution)
• Follow up of the execution part of the sample request
• First line trouble shooting for the sample technician
• Assure that the administration related to the sample request (TDS, MSDS,….) and accompanying the goods, is compliant to the customers and customs request.
• Finalize the sample request by completing the sample request with relevant logistical and invoicing data (price/transport costs/budget…) so that the automatic invoicing can be done

Profile

Our client is a big international company active in the food sector.

Job Offer

We are looking for a Samples Coordinator that:

• Is fluent in English with a good level of French or Dutch
• Has good communication skills and is a real team player
• Is very meticulous, structured and administratively strong
• Customer focused (both for internal and external customers)
• Organizational skills, being able to set own priorities
• Has a good level of MS Office