OFFICE MANAGER (M/F/X)

Join my client as an Office Manager to be in charge of Workplace Operations, Front Office and Event Management.

You will have the opportunity to supervise a team of 5 people

Client Details

My client is an international company leader in its sector and located in the city center of Brussels.

Easily reachable by public transport.

Description

Workplace Operations:

• Manage and lead the Facilities Management function. Directly line manage a team of 2 Logistics team members.
• Manage all Facility related contracts in Brussels
• Actively contribute to special projects and large-scale office programs (e.g. office renovation)
• Contribute to the Digital Operations transformation program for Brussels.
• Health & Safety responsible person for the Brussels office
• Ensure that regulatory requirements, policy and process changes are implemented

Front of House & Events:

• Directly line manage the Events coordinator.
• Manage front of house/ reception services (2 people)
• Own and operationalize room booking and catering technology solutions
• Manage operational relationship with hospitality and catering suppliers
• Manage shorter- and longer-term view of demand of office meetings and events
• Proactively manage any issues on event days and last-minute changes to bookings
• Regular meetings with building reception to ensure a smooth visitor
• Work very closely with IT and Logistics teams to ensure all tech aspects of the building and meeting rooms are operating

Other responsibilities

• Design and implement concepts for optimizing internal services and improving internal processes between in-house services
• Encourage collaboration and innovation to be more productive as a team
• Participate in onboarding of new joiners, completing office tours and presentations to welcome all new joiners for onboarding sessions
• Champion recycling and energy efficiency strategies to align with the company's carbon neutral targets
• Numerous ad-hoc tasks and requests as required

Profile

• You are in possession of at least a Bachelor Degree
• Strong technical knowledge in a range of building services disciplines across facilities or estate management working across In-house and outsourced providers
• Knowledge of health and safety obligations, and experience in all practical aspects of deploying health and safety compliance
• Role model with strong values, a positive outlook and professional approach
• Professional services experience preferred
• Confident user of the Microsoft Office Suite
• Fluent in written and spoken English, Dutch and French

Job Offer

International work environment

Innovative company

Nice package including a car

Fro more information please write